Auto export mailbox to PST????

[doug.masters]

A former co-worker, that I can't find, found a product that would auto-
dump a users Exchange Mailbox to a PST every time they closed
Outlook. Anybody got any idea what he might have been using?

Just found out my company deletes all email older than 21 days from
our mailbox, AND has been so kind as to also disable the Auto-archive
feature in Outlook....

I'd rather not use Option B, which is to deliver mail to a PST and use
the MS tool to backup that PST, if I can help it.

Thanks!

 

[Francine Otterson]

One option is to setup a rule to have a copy of all incoming email put into a Personal Folder.

I think another larger issue should be addressed. Why would your company not want the maibox to retain their data. It allows the data to be accessible and backed-up if there were ever an issue, once moved to a Personal Folder this may not be the case.

I would suggest, that you speak to you IT Department manager to discuss their reasoning behind this policy/procedure.

Kind Regards

Francine.

 

[doug.masters]

One option is to setup a rule to have a copy of all incoming email put into a Personal Folder.

I think another larger issue should be addressed. Why would your company not want the maibox to retain their data. It allows the data to be accessible and backed-up if there were ever an issue, once moved to a Personal Folder this may not be the case.

I would suggest, that you speak to you IT Department manager to discuss their reasoning behind this policy/procedure.

Kind Regards

Francine.

All good suggestions, Francine. Unfortunately the company I work for
is far too big and far too stupid to do things correctly.

 

[John]

I'm curious, is there any reason why your company only retains 21 days worth
of mail?

 

[DL]

deniability?

I'm curious, is there any reason why your company only retains 21 days
worth of mail?

 

[Milly Staples [MVP - Outlook]]

As our agency and other companies/agencies/corporations are now finding, the email system is subject to e-discovery and archiving/retention/psts are now subject to greater corporate and especially legal scrutiny as many nuggets found in email can win or lose a lawsuit.

It is a very large issue than can, and has, cost many corporations millions of dollars, not just as a settlement, but as a result of having to search and recover mail items saved to various locations without cause.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Francine Otterson asked:

| One option is to setup a rule to have a copy of all incoming email
| put into a Personal Folder.
|
| I think another larger issue should be addressed. Why would your
| company not want the maibox to retain their data. It allows the data
| to be accessible and backed-up if there were ever an issue, once
| moved to a Personal Folder this may not be the case.
|
| I would suggest, that you speak to you IT Department manager to
| discuss their reasoning behind this policy/procedure.
|
| Kind Regards
|
| Francine.

 

[Brian Tillman]

Unfortunately the company I work for
is far too big and far too stupid to do things correctly.

Due to some legal issues forcing a company for to restore gigabytes of old
mail for a time, the retention policy for mail backups was drastically
shortened so they could never again be forced to restore so much. It's not
always "big and stupid" that affects backup retention.

 

[doug.masters]

I think I may have been confused and the co-worker was using pfbackup
to dump PSTs for their POP mail to a server.


I have heard, just through rumor, that the company makes saving email
difficult for legal reasons, as someone else mentioned. I'm a
Systems Engineer and I don't save email for legal reasons, I have it
for CYA mostly... I can work around their restrictions, it's just a
pain in the ass to do it...