Adding birthdays across multiple calendars in Outlook 2007


P

PauldF

Hi, I have set up 5 calendars in Outlook - one for each member of my family
and the General one. I would like to be able to create a birthday for say
'Bob' in the General Calendar (or in Contacts) and have it show up in all
five calendars with out having to drag it to each one. There must be a
setting somewhere to tell Outlook which calendars to apply a new re-occuring
appointment to . . . but I can't find it. I have taken the Outlook 2007
online tutorials, but didn't see this addressed - only drag/drop - which
would be onerus with 50+ birthdays/special events!! Can anyone educate me
please?
 
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P

PauldF

Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
Events' but don't think that's what you had in mind. But even there,
wouldn't it be nice to just right click on one event and the have the option
to highlight which calendars you wanted to have 'see' that event????
 
P

PauldF

Anyone else wanna chime in and show me the error of my ways?? Am I missing a
simple step in adding a yearly event to all calendars at once??? Thanks!!
 
B

Bob I

You can't "add to all calendars at once", only multiple items to a
chosen calendar. In other words you can't do "one to many".
 
B

Bob I

You may select all the ones from a single calendar and copy all them to
another calendar. Calendars don't "see" anything, they either have
something in them or they don't. It sounds like you have a single
profile with multiple calendars. Select all the "events" in one and then
copy them all at once to the five other calendars.
 
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P

PauldF

Ok, Bob, I hate to be a PITA, but can you very specifically tell me exactly
which steps to take? I tried going into 'View' in the main/General
'Calendar' and bringing up either yearly or recurring events and then tried
highlighting them and 'Edit' 'Copy/Paste' to each of the other four calendars
(mine, wifes and 2 daughters) - this did not work. BTW I also tried doing
the same for 'Holidays' and got 3 Valentines day notices on Feb 14th in just
one calendar instead of one in each!

Next I went to 'Day/Week/Month' view, selected Feb 14th and just did a drag
and drop on 'Erika's Birthday' (just happens to be same day) to another
calendar - which it did, but not as a copy of the original item - ie: it
lost it's recurrance value! I had to go in and manually set its values to
yearly and no end date!! This is very frustrating.

I understand that in this case a 'Calendar' doesn't "see" anything. What I
was trying to say is if I wanted to add your birthday to your profile in my
'Contacts' list because you were a new friend, then is there no mechanism to
perform an 'Add to Calendars' task that would then list all the calendars I
have set up with a box next to each that I could then check or not - to add
your birthday to mine and my wifes calendars, but not my kids calendars????
This should be so easy!
 
P

PauldF

In addition, in the MS Outlook tutorial that I went through, it showed that
if you entered a birthday into the birthday entry under 'Details' of a
Contact - that it would automatically be entered in the calendar - I have
tried this now several times and it is definately NOT working - I go to that
day/month in the calendar and there is no such entry at the top of the day -
what is up?
 
B

Bob I

After you set the view to Recurring Appointments, select them all and
then drag and drop with the right hand mouse button, release over the
target calendar folder, select copy. (the recurrence should remain
intact) You can only drop into one calendar at a time. Don't exactly
know what you did to Valentines Day. As to the "Contact" birthday, it
should appear in the Default Outlook calendar.
 
B

Bob I

I don't know why it is not working for you, it should appear in the main
default Outlook calendar.
 
P

PauldF

Thank you Bob for again taking the time to try and help. I will create a new
ficticious contact and add a birthday under the details tab and try again!
 
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P

PauldF

That's what I did before, but maybe because I highlighted more than one
recipient calendar (wife and both kids) it didn't work right. Thanks for
trying to help, I do appreciate it. Maybe I need to go take a 'pay-for'
class from a live instructor to get all my Q's answered. I'll try again and
see what happens!
 
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B

Bob I

You're welcome, it should work for you, otherwise there may be
something with the folder.
 

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