How to browse for a file to insert it as a hyperlink in Outlook?

[Guest]

Our small-medium sized company has recently upgraded all users to Outlook
2003 (from 2001?). When emailing within the company it is best to insert a
hyperlink to a file on our server rather than attach that file to the email,
however this does not appear to be as easy using Outlook 2003 as it was in
the earlier version(s) because inserting a hyperlink does not give you a
"Browse" option. You therefore have to type the link and risk typographical
errors, or else come up with some other convoluted method of getting the file
name and location into the hyperlink.

Can anyone offer me an explanation or instructions on how I can browse to
find a file and insert it as a hyperlink?

Note that because we are still using Word 2002 we can't use Word as our
email editor.

Regards to all.

 

[Pat Willener]

The easies way (the way I do it) is to use Windows Explorer, browse to
the \\server\folder\file and copy the path and filename, then paste it
into the Insert Hyperlink prompt (with type 'other'). Sorry, I don't
know of any way to browse with Insert Hyperlink, but I admit it would be
convenient.

Maybe one of the MVPs here has some idea...?

 

[Diane Poremsky [MVP]]

what message format do you use? I think if you use RTF format you can
browse. RTF is fine for internal email - just don't use it when sending to
people who aren't using outlook.

 

[Guest]

Thanks for that Pat. I actually already do that (use windows explorer) and
that is the "convoluted method" I was referring to. The way I do it is to
copy the path name from the address bar of windows explorer, go back into the
email hyperlink text box and paste it, then go back into windows explorer to
copy the filename, then back in the email hyperlink hyperlink I paste the
filename at the end (hence convoluted!).
I saw someone else suggest openning word and inserting a hyperlink (which
you can browse to) in a blank document and then copying and pasting that into
the the email, which is probably better but still requires jumping between
different MS programs.
The really annoying thing is that it use to be a function they offered in
earlier versions of Outlook.
Thanks again.