WORKING WITH MULTIPLE PPT PRESENTATIONS FROM DIFFERENT PRESENTERS

[Mark]

I am in the business of managing audio visual for symposiums. We are having
more and more issues dealing with all the different versions of PPT
presentations that we receive from our clients. I am looking for guidance on
developing a Best Practices workflow, and am willing to start from scratch.

Which OS should we be operating from? Which version of PPT should we be
building the final presentations in? We want to eliminate these formatting
errors when combining multiple presentations into a single PPT presentation.
Any information or white papers on the subject would be appreciated. Thanks.

 

[TAJ Simmons]

Mark,

These are just 'my opinions'

Which OS should we be operating from?

Windows XP - with service pack 3
Office Update - to bring any version of office up-to-date

Which version of PPT should we be building the final presentations in?

I think you should have both 2003 and 2007.

Ideally aim to use 2007 as the 'main' one.
But use 2003 to 'see' how a presentation 'should look' if it was developed
in 2003.

We want to eliminate these formatting
errors when combining multiple presentations into a single PPT
presentation.

Chances are 'fonts' may well play an important part - as if a particular
font was used to design a presentation, and it's missing on your 'show' pc,
then weird things may happen.

You may also get problems with different masters used in the same
presentation - that will show themselves when you combine presentations
together, for that reason it may be better 'to link' presentations
together - to keep the seperate.

see
http://www.awesomebackgrounds.com/powerpointlinking.htm

cheers
TAJ Simmons
Microsoft Powerpoint MVP

http://www.awesomebackgrounds.com
awesome - powerpoint templates,
powerpoint backgrounds, free samples, ppt tutorials...

 

[Mark]

Thanks for the response. I appreciate your advice. Mark

 

[phtar]

I am in the business of managing audio visual for symposiums. We are having
more and more issues dealing with all the different versions of PPT
presentations that we receive from our clients. I am looking for guidance on
developing a Best Practices workflow, and am willing to start from scratch..

Which OS should we be operating from? Which version of PPT should we be
building the final presentations in? We want to eliminate these formatting
errors when combining multiple presentations into a single PPT presentation.
Any information or white papers on the subject would be appreciated. Thanks.

I think TAJ Simmons's suggestion is great.

I have some other suggestion, hope it helps!

If you want to show your presentation on different computers or put
your presentation on your Website, I think convert your presentation
to Flash is a good idea. The benefits are:

You don't worry about the audio or pictures can not be shown, because
these elements are linked to presentation.
Flash will be supported by mutiple platforms, such as mutiple
explorers or different OS.
The Flash will have a smaller file size, you can email it to your
clients.

Of course, Flash will be more interactive and more popular around us.

You can view more at http://www.sameshow.com/powerpoint-to-flash.html
and have a try. Hope this can give your audience more impressive
presentation.