Word should allow me to sync find/replace options I choose again

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Guest

Suggestion. When I find and replace, I can go back and choose something I've
looked for, or something I've replaced. Picking what I looked for from the
list doesn't change what I'm replacing; it would be nice to have an option
that says 'replace with the same text used last time' so that when I pick
FindText1 I get ReplaceText1 in the replace box automatically - make it a
checkbox so it's not the default behaviour. when i have a set of Find/Replace
changes to make in several different documents, this would save time and
avoid msitakes.

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http://www.microsoft.com/office/com...8f9b27&dg=microsoft.public.word.docmanagement
 
Even better would be to have a selection of F&R "profiles" or something akin
to AutoText entries that would be saved between Word sessions. There are
certain combinations I search for repeatedly (two spaces with one space,
^p^p wit ^p, etc.), and it would be neat to be able to just say, use F&R
combination 1, 2, 3, or whatever.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
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mary branscombe said:
Suggestion. When I find and replace, I can go back and choose something I've
looked for, or something I've replaced. Picking what I looked for from the
list doesn't change what I'm replacing; it would be nice to have an option
that says 'replace with the same text used last time' so that when I pick
FindText1 I get ReplaceText1 in the replace box automatically - make it a
checkbox so it's not the default behaviour. when i have a set of Find/Replace
changes to make in several different documents, this would save time and
avoid msitakes.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.
Click to expand...
http://www.microsoft.com/office/com...8f9b27&dg=microsoft.public.word.docmanagement
 
Still not presuaded to go the vba route then ;)

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
I meant that you could store your regular searches as macros :)

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
Hi Suzanne,

You could use our WordPipe search/replace application. It can store
hundreds of search/replaces together, although it is intended for
automatic processing of thousands of documents, rather than on just one
document.

Regards,

Simon Carter, DataMystic Melbourne, Australia
www.datamystic.com +61.3.98028880 (GMT+10 hours)
TextPipe: Text Conversion, Transformation, Cleansing and Extraction
Workbench
PCMAG - "The ultimate text conversion and manipulation tool"
Online Demo: www.datamystic.com/tpdemo
 
As you yourself have pointed out, recorded macros based on Find and Replace
often don't work as expected, and, as I don't write VBA, I'm not up to
editing them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
You only have to ask :)

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
I wouldn't know what to ask for. A single macro including all the
possibilities is not practical (the replacement requirements are varied*)
and a separate macro for each possibility would be more trouble than it's
worth. Short of recoding the entire F&R feature, I don't see this being
really very helpful.

*For the project I'm currently working on, they include:
Multiple spaces with single space
Multiple paragraph marks with single paragraph mark
Tab character with nothing
Space + paragraph mark with paragraph mark
Paragraph mark + space with paragraph mark
Space + en dash (or hyphen) + space with em dash
Probably others that I'm forgetting

No one document will require all of the above, but most will require at
least a couple. The current project is short stories by dozens of writers,
most of whom tend to use Normal style exclusively, press Tab for a
first-line indent, press Enter twice to add space, space twice between
sentences, and invariably leave a lot of stray spaces and empty paragraphs
because they work with nonprinting characters hidden (typically there will
be the better part of a pageful of empty paragraphs at the end of the
document and usually at least one space at the end of every paragraph). And
this doesn't even count the ones that "right-align" copy by pressing Tab
repeatedly or the ones that center titles using the spacebar. <sigh>

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
I know where you are coming from on this - however for such repetitive work
I would setup the strings I wanted to find and replace in arrays as shown
below. Each item in the list vFindText is replaced by the corresponding
entry in the list vReplText. The macro then runs each (wildcard) replacement
in turn. By editing those two strings you can quickly setup a variety of
replacements.

In this instance, groups of spaces are replaced with one
A space before a paragraph mark is removed
A space after a paragraph mark is removed
Groups of paragraph marks are replaced with one
Tabs are removed
and spaces with en-dashes(^0150) or hyphens are replaced with em-dashes
(^0151)


Sub ReplaceList()
Dim vFindText As Variant
Dim vReplText As Variant
Dim i As Long

vFindText = Array(" {1,}", "^13 ", " ^13", "^13{1,}", "^t", " [^0150-] ")
vReplText = Array(" ", "^p", "^p", "^p", "", "^0151")

Selection.HomeKey Unit:=wdStory
With Selection.Find
.Forward = True
.Wrap = wdFindContinue
.MatchWholeWord = False
.MatchWildcards = True
.MatchSoundsLike = False
.MatchAllWordForms = False
.Format = True
.MatchCase = True
For i = LBound(vFindText) To UBound(vFindText)
.Text = vFindText(i)
.Replacement.Text = vReplText(i)
.Execute replace:=wdReplaceAll
Next i
End With
End Sub


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
Looks like the sort of thing that could be screwed up very easily by a
VBA-illiterate. <g> But thanks, I'll give it a try.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Graham Mayor said:
I know where you are coming from on this - however for such repetitive work
I would setup the strings I wanted to find and replace in arrays as shown
below. Each item in the list vFindText is replaced by the corresponding
entry in the list vReplText. The macro then runs each (wildcard) replacement
in turn. By editing those two strings you can quickly setup a variety of
replacements.

In this instance, groups of spaces are replaced with one
A space before a paragraph mark is removed
A space after a paragraph mark is removed
Groups of paragraph marks are replaced with one
Tabs are removed
and spaces with en-dashes(^0150) or hyphens are replaced with em-dashes
(^0151)


Sub ReplaceList()
Dim vFindText As Variant
Dim vReplText As Variant
Dim i As Long

vFindText = Array(" {1,}", "^13 ", " ^13", "^13{1,}", "^t", " [^0150-] ")
vReplText = Array(" ", "^p", "^p", "^p", "", "^0151")

Selection.HomeKey Unit:=wdStory
With Selection.Find
.Forward = True
.Wrap = wdFindContinue
.MatchWholeWord = False
.MatchWildcards = True
.MatchSoundsLike = False
.MatchAllWordForms = False
.Format = True
.MatchCase = True
For i = LBound(vFindText) To UBound(vFindText)
.Text = vFindText(i)
.Replacement.Text = vReplText(i)
.Execute replace:=wdReplaceAll
Next i
End With
End Sub


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
I wouldn't know what to ask for. A single macro including all the
possibilities is not practical (the replacement requirements are
varied*) and a separate macro for each possibility would be more
trouble than it's worth. Short of recoding the entire F&R feature, I
don't see this being really very helpful.

*For the project I'm currently working on, they include:
Multiple spaces with single space
Multiple paragraph marks with single paragraph mark
Tab character with nothing
Space + paragraph mark with paragraph mark
Paragraph mark + space with paragraph mark
Space + en dash (or hyphen) + space with em dash
Probably others that I'm forgetting

No one document will require all of the above, but most will require
at least a couple. The current project is short stories by dozens of
writers, most of whom tend to use Normal style exclusively, press Tab
for a first-line indent, press Enter twice to add space, space twice
between sentences, and invariably leave a lot of stray spaces and
empty paragraphs because they work with nonprinting characters hidden
(typically there will be the better part of a pageful of empty
paragraphs at the end of the document and usually at least one space
at the end of every paragraph). And this doesn't even count the ones
that "right-align" copy by pressing Tab repeatedly or the ones that
center titles using the spacebar. <sigh>
Click to expand...
http://www.microsoft.com/office/com...8f9b27&dg=microsoft.public.word.docmanagement
Click to expand...
 
VBA is great - but if the options are built in more people will be able to
find and use them. I know of plenty of collections of VBA macros to do these
sets of replacements, but there's all the effort of finding, installing and
allowing them on each machine. fine for an experienced user, less so for the
novice who'd really find them helpful...
 
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