Word randomly changing my figures and tables captions


P

pops2

I'm trying to format a large document, with over 150 tables and figures in
it. I've used captions to label them all, but I'm now finding that Word is
randomly changing some that I have specified as 'table' to 'figure' and vice
versa. This particularly seems to be happening with tables and figures that
appear on the same page, but is not restricted to these instances. As soon as
I change one caption back to the correct type, the one below will change
itself to the wrong type again! I need the captions to remain as I've entered
them for my table of figures and table of tables to be correct. Anybody have
any idea why this may be happening, and how I can sort it out?
 
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P

pops2

I now find that Word has changed every caption in my document to a 'table',
even the images I specified were 'figures'. What is it doing??!! And why???
 
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D

DeanH

When you "change" a caption from Table to Figure (or vise versa) are you
using the Insert Caption dialog to do so? If you do this Word thinks you are
wanting to change all Table captions to Figure. Do not use the Caption dialog
to change an existing caption. It should only be used to add a new caption.
So if you need a change add a new caption and delete the old erroneous
caption.
What I have is a Autotext entry for Table and Figure captions to speed up
the process of adding new captions.
For more on AutoText, see
http://word.mvps.org/faqs/customization/AutoText.htm and
http://gregmaxey.mvps.org/Word2007_Building_Blocks_&_AutoText.htm depending
on your system.
You can also copy/paste the captions as required, just be aware that the
numbering will not automatically update, but when you have finished your
document, select the whole document (Ctrl+A) then press F9 to refresh and all
will refresh correctly.

Hope this helps
DeanH
 

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