Nita said:
What is the best view to email a Word document in or is there a way
to make sure recipients doc opens in the view it was created in ?
I don't think there's a "best" view for everyone. Personally I prefer Print
Layout view, but some people would rather see Full Screen Reading view; and
for some documents the Outline view might be appropriate.
There really isn't a way for you to ensure the view the recipient sees:
- An attachment document that the recipient saves to disk before opening
will usually open in the view it had when you saved it
(
http://www.word.mvps.org/FAQs/General/SaveViewAndZoom.htm).
- If they open the attachment directly (which saves it to a temporary
directory first), then it might open in Reading view -- unless the recipient
has unchecked the option "Allow starting in Reading Layout" in the Options
dialog. By the way, opening a Word document from the attachment and editing
it is a Really Bad Idea, as explained in
http://www.gmayor.com/outlook_attachments.htm.
- If the recipient has gone to the trouble of creating a macro like the ones
at the end of
http://www.gmayor.com/installing_macro.htm, the macro could
set the view to anything the recipient wants, and you have no control of it.
- You could try putting an AutoOpen macro of your own in the document, but
you have no way to force the recipient to allow that macro to run. Word
considers macros stored in documents to be likely viruses, so it either asks
the user whether to allow them to run, or silently disables them, depending
on the user's settings.
--
Regards,
Jay Freedman
Microsoft Word MVP
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