Word 2003

[Guest]

There is no "Accept all Changes" option on my copy of MS Word 2003, SP1. I
right click on a change and it has options: "accept deletion" or "reject
deletion". It does NOT have "accept change". I cannot find ANY option
anywhere that says "accept all changes." This is truly a huge pain in the
butt.

 

[Margaret Aldis]

If you read what I said about 'Accept All Changes' below you'll see that the
'Accept AllChanges' option is available **from the dropdown menu beside the
Accept Change button on the Reviewing toolbar**. (The right click menu is a
context-specific menu that relates to the current selection - so it's not
really surprising that it offers accept/reject on the currently selected
deletion or insertion rather than a document-wide function.)

I'm sure the relative invisibility of this essential command is responsible
for a lot of the current annoyance over revisions. It's obvious that users
just don't 'get' the dropdown arrow beside a clickable button - it regularly
gets missed in 'Insert' dialogs too, so people think they have no 'link to
file' option any more <sigh>.

 

[Jay Freedman]

One step at a time:

- If the Reviewing toolbar isn't visible, go to the View menu, click
Toolbars, and check Reviewing.
- On the Reviewing toolbar, from the left, the items are (1) a dropdown
selecting what's visible -- should be "Final Showing Markup"; (2) a Show
button; (3) a Previous button; (4) a Next button; and then you get to (5) an
Accept Change button. This one has a black triangle pointing down; click
that triangle to get a little menu.
- The last item on that menu is "Accept All Changes in Document". That's
what Margaret referred to.

 

[Guest]

Did this problem ever get solved? I'm having the same problem.
Juanita Londenberg

 

[Suzanne S. Barnhill]

Since I could never understand what the problem was and since Brian never
sent me a sample document, there was no further development. But I don't see
how you can tell that you're having "the same problem," since I never could
understand what the problem was!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

I too believe I am having a similar issue. I would like to save a file with
the track changes still within the document, but not visible to others that I
send the file too. I have turned off the "Make hidden markup visible when
opening or saving" in the options/security box. I then turned off all of the
boxes in the "Show" dropdown. I saved the file. I then reopen it and all of
the boxes in the "Show drop down are back on and the comments and changes are
visible again. Is this normal or should this process actually make the
changes invisible within the document? I understand that I can save a file
after I accept all changes, but I prefer that I did not have to duplicate the
document. If this process is supposed to work, is there a problem with the
program? Thank you for any response to this issue.

 

[Jay Freedman]

I too believe I am having a similar issue. I would like to save a
file with the track changes still within the document, but not
visible to others that I send the file too. I have turned off the
"Make hidden markup visible when opening or saving" in the
options/security box. I then turned off all of the boxes in the
"Show" dropdown. I saved the file. I then reopen it and all of the
boxes in the "Show drop down are back on and the comments and changes
are visible again. Is this normal or should this process actually
make the changes invisible within the document? I understand that I
can save a file after I accept all changes, but I prefer that I did
not have to duplicate the document. If this process is supposed to
work, is there a problem with the program? Thank you for any response
to this issue.

Hi Mark,

There is no problem with the program. It's working as designed.

If you want to keep the markup for yourself, but you don't want others to
see it, then you *must* make a copy of the document and accept all changes
in that copy before sending it out. There is no way to send a document
containing hidden changes that can't be displayed.

 

[Suzanne S. Barnhill]

To add to what Jay has said, you need to be aware that, regardless of your
settings, if you send a document containing markup, that markup *will* be
displayed if the recipient has "Make hidden markup..." enabled. As Jay
pointed out, the only way to ensure that markup will not be seen is to
remove it.

That said, however, if you have "Make hidden markup visible..." disabled,
then I would regard it as a bug if Word opens a document containing tracked
changes in a view showing markup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Suzanne, All,

I have similar issues. What my problem is, I have documents that are older.
They have been updated several times by different people. They are
controlled company documents with sensitive information in them. I am now
reviewing these documents and finding all the mark ups. I have tried your
suggestions to accept or reject them, however, I don't have the ability to do
that. Word doesn't have the accept or reject buttons highlighted to allow me
to actually accept them or reject them. Is it because they are old and had
been saved into the document with being accepted or rejected first?

How can a user, new to the document, open the doc, highlight all the mark
ups and make a decision on them? Or, if the document is old and wasn't saved
properly, are the mark ups there forever?

What has to happen is, the documents need to exist with no mark ups at all
in them. They need to be clean and professional.

Thanks,


Dave

 

[Greg]

RV,

The accept and reject changes icons remained dimmed in track changes is
still enabled. Ensure that that changes is disabled and see if that
brings the icons to life. If not, and it you have actual revision
objects in the document you might try the following macro:

Sub Test()
Dim oRev As Revision
For Each oRev In ActiveDocument.Revisions
oRev.Range.Select
If MsgBox("Do you want to accept this revision?" _
, vbYesNo, "Review") = vbYes Then
oRev.Accept
Selection.Collapse wdCollapseEnd
Else
oRev.Reject
End If
Next
End Sub

 

[Suzanne S. Barnhill]

Have you tried clicking the arrow beside the Accept Change button and
choosing Accept All Changes in Document? Similarly, the Reject Change/Delete
Comment menu includes Delete All Comments in Document. Make sure you have
all these types of markup displayed on the Show menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Thanks for the reply. Yes, I've tried to use the arrows, the drop downs, the
buttons, etc. Nothing. I don't get it. I saw another post on a macro, but
that is way out of my league.

I have so many of these documents to go through, I would hate to have to
start from scratch.

Any other ideas? Have you tried it? Take a document and make changes to it
and save it without accepting or rejecting them. Then, open it up again and
don't make any changes and see if you can accept or reject what has already
been changed. That is pretty much where I am at.

 

[Suzanne S. Barnhill]

It should be possible to do this at any point unless the document is
protected for tracked changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

I don't know if you have your answer - if you have a document that was
created in a previous version of word and had tracked changes turned on at
some point, then when you open that document in Word 2003, you need to go to
Tools, track changes, accept all changes, save the document and you will not
have any problems after that. If you don't accept all changes then the red
line changes will show up every time the document is opened. hope this helps.

 

[Guest]

Thank you for your response. I was confused, and now I am more clear on this
process.