word 2000 footnotes

G

Guest

I have a word document about 20 pages long. I have been inserting footnotes
as I typed. I now want to go back and insert some additional footnotes.
When I do I get a repeated footnote number and the other footnotes do not get
renumbered. Any help will be apprecated.
 
S

Suzanne S. Barnhill

Have you been using Insert | Footnote?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
G

Guest

Press Ctrl+A to select all of the text, then press F9 to update the fields in
the document.
 
G

Guest

Yes, I have been using insert | Footnote. It's almost like word has forgot
that there are any footnotes in the document and restarts numbering them
with the new ones I add. Any thought?
 
D

Daiya Mitchell

If you are using Normal View, it's really easy to not notice if you are
inserting a footnote or an endnote. Might you have switched somewhere along
the way?

Was the doc originally created in Word?

DM
 
S

Suzanne S. Barnhill

Are you tracking changes? Often numbering is not updated properly (even in
Final view) until you accept the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
G

Guest

I checked and it looks like tracking changes is off. If it had been on it
would had been a mistake on my part. The thing just looks a lot like a word
bug but I bet it's something I've done.
 
G

Guest

The document was started from scratch under word. I checked and I don't
think I've changed to endnote. Is there any other way to add an end not
besides Insert | Endnote because I'm using Insert | Footnote?
 
D

Daiya Mitchell

In my version, and I suspect yours, Insert | Footnote brings up a dialog
that inserts either, it's just a difference in the radio button, and once
changed, it stays with the last selection, even across documents. Which is
why it could be easy to not notice.

(Does Word 2000 have an Insert | Endnote command?)

This may be a useless sidetrack, though it seemed to solve a previous
question for someone else.
DM
 
G

Guest

You are correct, it is a radio button that has footnote specified. I'm at a
real loss here as to what is wrong.
 
G

Guest

Try copying the whole document EXCEPT for the last paragraph mark, and
pasting it into a new document. Do the footnotes renumber themselves in the
new document?
 
D

Daiya Mitchell

Maybe the document is corrupt?

The first way to check for a corrupt document is to
copy the entire thing, *excluding* the last paragraph mark, into a new
document. That last paragraph mark holds a lot of information which can get
corrupted, and copying the text into a document with a fresh one keeps your
formatting, but can fix some glitches.

A paragraph mark is a gray ¶. Click on ¶ on the standard toolbar to show
nonprinting characters, including paragraph marks.

See this link for further info:

http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm

DM
 

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