Why intermittent PowerPoint prompts at save regarding revisions?

[Guest]

I have a PowerPoint 2003 SP2 user who intermittently gets a prompt when
saving a .ppt file: "... you may want your changes marked as revisions. ...
Do you want to automatically add this additional information when you save
the file?"

User also reports: " I should probably let you know that if I move my cursor
(I haven't been able to figure out really what's odd about where my cursor is
at the time of the message) and save again, I don't get the message. I never
actually respond to the message."

I'm not exactly sure how she does what she says she's doing - if that's a
model message or not, e.g.

Why does she get this, and why should she get it intermittently?

As a footnote, I'm dealing with half a dozen editors who work with PowerPint
presentations all day, every day. They are also on 2003 SP2, and none of them
has ever reported this situation to me.

Thanks!

 

[Guest]

"model" = "modal"

 

[Guest]

Is this on a shared drive? It sounds like a sharing conflict.
--
Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

 

[Steve Rindsberg]

It sounds like the presentation's been saved for review at some point, but when
I do that and toss it back and forth between two PPT 2003 instances on two
computers, I don't get this message (but I haven't emailed for review; that
could be significant).

Might the users be on different versions of PPT?

 

[Guest]

No - no shared drive. This is happening to an editor who is correcting a
pres. created by someone else. The file is being emailed back and forth.

Dave Jenkins
K5KX

 

[Guest]

Steve: Is "saved for review" something different than just plain old save?

These files are created, emailed, reviewed (and almost always changed -
let's just say always changed) and then saved, emailed back to original
author, etc. It's when the initial editor saves the file that the message
appears. This doesn't happen with any of our toher editors - only this one,
and only intermittently.

Ceratinly, PPT versions and SP levels could play a part in this, but don't
have that info on the authors involved yet. Our editor's version is PPT 2003
SP2.

WTH?

 

[Steve Rindsberg]

Steve: Is "saved for review" something different than just plain old save?

Yes. It becomes available as one of your Save As Type options only after you've
saved the presentation normally.

These files are created, emailed, reviewed (and almost always changed -
let's just say always changed) and then saved, emailed back to original
author, etc. It's when the initial editor saves the file that the message
appears. This doesn't happen with any of our toher editors - only this one,
and only intermittently.

I wonder if the person at the other end is emailing for review ... that's
another option on the File menu.

 

[Guest]

See this:
http://support.microsoft.com/kb/905166/en-us?spid=2522&sid=139
--
Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

 

[Echo S]

In addition to Glenna's information, see the section on Outlook and Review
Features at http://www.pptfaq.com/FAQ00062.htm

 

[Steve Rindsberg]

See this:
http://support.microsoft.com/kb/905166/en-us?spid=2522&sid=139

Good one ... thanks, Glenna.

That explains something else. I was trying to work out a similar sort of issue
and had Echo send me a presentation FOR review; that didn't provoke this
message box. Who knew that just sending a pressie by email from w/in PPT w/o
asking for review would set off alarms? Weird.

I have to say that I really dislike the idea of Outlook meddling with a PPT
file when you've done no more than ask that it be sent to someone. I suspect
I'll get no argy from Dave on that <g>

 

[Steve Rindsberg]

Steve: Is "saved for review" something different than just plain old save?

A bit more testing (thanks, Echo), a few HomerMoments (were they serious or just
playDOH?) and I think I have an answer for you.

I'm betting the presentation was sent in email by someone who uses Outlook and
choose File, Send, As Attachment from PPT. And that if they open Outlook and
look at:

Tools, Options
Preferences tab
Click Email Options
Click Advanced Email Options

[pant pant]

down at the bottom of that dialog box, the "Add properties to attachments ..."
box is checked.

I checkmarked that here then did File, Send as Attachment from PPT and mailed
myself a PPT file. When I received it and opened it on a different computer,
made a small change and tried to save, I got exactly the message you described.

 

[Guest]

Unh-uh -- no arguments here!

I'm setting up some tests here to see if there are any 2003/2007
ramifications - I'll let you know if anything startling turns up.

 

[Guest]

Don't see that advanced email option (add properties to attachments) in OL
2007 (after cursory look - it may be there, but not in same place you
describe).

--
Dave Jenkins
K5KX

Steve: Is "saved for review" something different than just plain old save?

A bit more testing (thanks, Echo), a few HomerMoments (were they serious or just
playDOH?) and I think I have an answer for you.

I'm betting the presentation was sent in email by someone who uses Outlook and
choose File, Send, As Attachment from PPT. And that if they open Outlook and
look at:

Tools, Options
Preferences tab
Click Email Options
Click Advanced Email Options

[pant pant]

down at the bottom of that dialog box, the "Add properties to attachments ..."
box is checked.

I checkmarked that here then did File, Send as Attachment from PPT and mailed
myself a PPT file. When I received it and opened it on a different computer,
made a small change and tried to save, I got exactly the message you described.



-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[Steve Rindsberg]

Don't see that advanced email option (add properties to attachments) in OL
2007 (after cursory look - it may be there, but not in same place you
describe).

It's someplace else or gone, but it's not relevant. It's the SENDER's Outlook
settings that matter here, not the recipient's.

 

[Guest]

Aaahhh, but it's relevant to *me* -- I was going to try to duplicate your
2003 SENDing experience using 2007.

 

[Guest]

Found it:

In Microsoft Office Outlook 2007, on the Tools menu, click Trust Center, and
then click Attachment Handling.
Under Reply With Changes, clear the Add properties to attachments to enable
Reply with Changes check box.

--
Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

 

[Guest]

Right out there in plain view ... Thanks1

 

[Steve Rindsberg]

Aaahhh, but it's relevant to *me* -- I was going to try to duplicate your
2003 SENDing experience using 2007.

Aaaahhhhhhhh, but then it IS relevant.
Ya can't get there from here, I don't think.

But before thinking too hard, let's see what Glenna says ...ah. Bingo.