Which way do you suggest?

[Sarah_Lecturer]

Help!
I have a document which is in Word 2003 format open in Word 2007 (it will be
saved in 2003 format). I have headings 1 and 2 both of which are numbered.
The document goes like this
Heading 1 1
Heading 2 1.1
Heading 1 2
Heading 2 2.1

I want to add a Heading 2 at the bottom to start at 1.1 again. Would you
suggest adding a Heading 1 and use Format Font, Hide Text? Or is there
abother way I can do this? The problem is that although I would know the
text is hidden there will be other people using this document after me who
dont really understand numbering.

thanks for your help

S

 

[Sarah_Lecturer]

bump....

 

[JoAnn Paules]

1. Bumping doesn't work here.

2. Give people a chance to respond. Remember that the readers here are
volunteers trying to help and still maintain some sort of life.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

 

[Robert M. Franz (RMF)]

Hi Sarah

bump....

see JoAnn's remark. Most that answer a lot of questions in here do so
not through Microsoft's web front-end, but via a proper newsreader. And
in high-volume newsgroups such as these, "bumping" might even proof
counter-productive: when in haste, I tend to pick up questions with no
answers so far.

[..]
could you elaborate what the numbering scheme is about/why you'd want a
H2 out of order? A cross-reference on the existing H2 would not do?

2cents
Robert

 

[Sarah_Lecturer]

Apologies for the bump.... on other boards I have used in the past this has
been common practice and I was rather hoping someone maybe able to help.
Sorry if it caused offence. Not intentional. I take your point re: how you
pick up posts and apologise once again.

The reason for wanting a H2 out of order is because the section of the
document that needs a H2 does not need a H1. Currently the H1 is there but
hidden and in effect this means that others who do not realise this hidden
text is present; insert numbering without realising the issues this could
raise with numbering further down the document.

Forgive me if this does not make much sense; I appreciate any assistance you
may offer.

Regards

Sarah

Hi Sarah

bump....

see JoAnn's remark. Most that answer a lot of questions in here do so
not through Microsoft's web front-end, but via a proper newsreader. And
in high-volume newsgroups such as these, "bumping" might even proof
counter-productive: when in haste, I tend to pick up questions with no
answers so far.

[..]
could you elaborate what the numbering scheme is about/why you'd want a
H2 out of order? A cross-reference on the existing H2 would not do?

2cents
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

 

[Robert M. Franz (RMF)]

Apologies for the bump.... on other boards I have used in the past this has
been common practice and I was rather hoping someone maybe able to help.
Sorry if it caused offence. Not intentional. I take your point re: how you
pick up posts and apologise once again.

no problem, just wanted to point out it might be less than effective.

The reason for wanting a H2 out of order is because the section of the
document that needs a H2 does not need a H1. Currently the H1 is there but
hidden and in effect this means that others who do not realise this hidden
text is present; insert numbering without realising the issues this could
raise with numbering further down the document.

OK, hmm ... in my "realm", there never should be a H2 w/o it's
(visible!) H1. But you're probably working with some anglo-saxon legal
template -- and these have to conform with obscure numbering schemes, or
so it seems. :-]

I'm not sure if you can prevent the "empty" thing. Somebody more adept
with LISTNUM field constructs _might_ turn up a solution (though I fear
it would be to hide a LISTNUM field for the H1, which amounts to the
same thing.

HTH
Robert

 

[Stefan Blom]

One way to deal with this might be modifying Heading 1 to include frame
formatting, positioning it in the page margin.

If you use a QUOTE field in the heading (which reads "hidden heading 1" or
something like that), enable field shading, you can then format the heading
text as white, and it won't print but you can still see it in the page margin.

In order to easily apply this to text, create an AutoText entry and use that
when needed.

--
Stefan Blom
Microsoft Word MVP

Apologies for the bump.... on other boards I have used in the past this has
been common practice and I was rather hoping someone maybe able to help.
Sorry if it caused offence. Not intentional. I take your point re: how you
pick up posts and apologise once again.

no problem, just wanted to point out it might be less than effective.

The reason for wanting a H2 out of order is because the section of the
document that needs a H2 does not need a H1. Currently the H1 is there but
hidden and in effect this means that others who do not realise this hidden
text is present; insert numbering without realising the issues this could
raise with numbering further down the document.

OK, hmm ... in my "realm", there never should be a H2 w/o it's
(visible!) H1. But you're probably working with some anglo-saxon legal
template -- and these have to conform with obscure numbering schemes, or
so it seems. :-]

I'm not sure if you can prevent the "empty" thing. Somebody more adept
with LISTNUM field constructs _might_ turn up a solution (though I fear
it would be to hide a LISTNUM field for the H1, which amounts to the
same thing.

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

 

[Robert M. Franz (RMF)]

Hello Stefan

One way to deal with this might be modifying Heading 1 to include frame
formatting, positioning it in the page margin.

interesting approach. In this scenario, you'd probably not want to
change the heading 1 style, but simply insert a frame "around" a H1
instance and drag it into the margin.

If you use a QUOTE field in the heading (which reads "hidden heading 1" or
something like that), enable field shading, you can then format the heading
text as white, and it won't print but you can still see it in the page margin.

Hmmm. But wouldn't it show up in the TOC?

Greetinx
Robert

 

[Stefan Blom]

Hello Stefan

Hello Robert

interesting approach. In this scenario, you'd probably not want to change
the heading 1 style, but simply insert a frame "around" a H1 instance and
drag it into the margin.

If the formatting is in the style, it will be easier to apply it, but of
course it won't be necessary since you still have to make use of an AutoText
entry.

Hmmm. But wouldn't it show up in the TOC?

My understanding was that the OP didn't want any of the Heading 1 paragraphs
in the TOC, so you could just edit the TOC field code to exclude level 1.

If you don't want to mess with QUOTE fields, you could use hidden text
instead, but then you must make sure to have hidden text displayed or you
won't see the heading at all in the text which could be confusing for those
who edit the document (unless you display text boundaries, which would
indicate that "there is something in the margin").

 

[Robert M. Franz (RMF)]

Hello Stefan

My understanding was that the OP didn't want any of the Heading 1 paragraphs
in the TOC, so you could just edit the TOC field code to exclude level 1.

I don't think that's what the OP wanted. I can still see the original
post, and she really only wants to suppress one particular (probably the
last) H1. "Legal setup", no doubt ...

If you don't want to mess with QUOTE fields, you could use hidden text
instead, but then you must make sure to have hidden text displayed or you
won't see the heading at all in the text which could be confusing for those
who edit the document (unless you display text boundaries, which would
indicate that "there is something in the margin").

I guess there's no ideal solution to this except not granting anyone
access to the file unless he's been sufficiently briefed!

Greetinx
Robert