Multi-level heading styles in Word 2007

[Misha]

In Word 2007, I want to use the Heading 1-5 styles as multi-level lists. This
was easy to do in Word 2003, but when I try to Modify the heading styles, and
use the Format, Numbering Command, the option for ‘Outline Numbered’ no
longer appears. The options are: 1.2, 2.2, 3.2 or 1.1, 2.1, 3.1.
How do I create a Style that has:
1 Heading 1
1.1 Heading 2
1.2 Heading 3
1.3 Heading 4
2 Heading 1
2.1 Heading 2
2.2 Heading 3
2.3 Heading 4
and so on?
I do not need them indented.
Thank you for any help.

 

[Stefan Blom]

In order to quickly apply outline numbering to your headings, do the
following: On the Home tab, click Multilevel List, and then click the "1
Heading 1 1.1 Heading 2 1.1.1 Heading 3" numbering scheme in the List
Library.

Whenever you need to modify that list (or any list created in older versions
of Word), place the insertion point in the first top-level item of the list.
For heading numbering, this means in the first Heading 1 paragraph. Then
click Home tab | Multilevel List | Define New Multilevel List.

Note that a safer approach to numbered lists in Word is to create them as
list styles, for example by clicking Multilevel List | Define New List Style
(on the Home tab of the ribbon). In the dialog box, click Format, and then
click Numbering. You will see a dialog box similar to the Customize Outline
Numbered List dialog of previos Word versions, and you can use it for any
aspect of numbering that you want to change. In particular, you can (and you
should) link each level of numbering to a paragraph style.

Later, if you want to modify the list style, you can do so the way you
modify any style in Word.

 

[Suzanne S. Barnhill]

In addition to Stefan's answer, note that 1.1, 1.2, and 1.3 (and 2.1, 2.2,
2.3, and so on) should all be Heading 2; Heading 3 would be 1.1.1, 1.1.2,
etc., and Heading 4 would add another level of numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Riptide55]

I have read all of the posts about numbering multilevel headings and it is
still not working on my docs created in Word 2003 but being editted in 2007
in compatibility mode. I put my cursor in the first Heading 1 style, click
Define New Multilevel List, it shows the numbering I want but the when I OK
out none of the other headings are numbered. I shouldn't have to click every
Heading 1, 2, etc. again and apply the heading should I? Also the first
Heading 2 in section 2 should be 2.1 but it's 1.4 (continuing from the first
section). Restart Numbering is grayed out.

I don't know if other people are as frustrated as I am, but I absolutely
despise this new version, even after a year of using it. I only use it
because it's mandated by our IT Dept. Why did MS make such a drastic change
anyway?

 

[Suzanne S. Barnhill]

Have you made sure that the numbering levels are actually linked to the
heading styles in your multilevel list? (Click More to display that part of
the dialog.)

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Riptide55]

I manually typed in the "Linked To" style name rather than pick it from the
pull-down list (didn't know I could do that) and that worked--All other
headings based on that style updated. Crazy! Thank you for your quick and
accurate response.

 

[Suzanne S. Barnhill]

Glad you got it working.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Woodinville]

Multilevel List does not appear on my home tab. Now what do I do?

In order to quickly apply outline numbering to your headings, do the
following: On the Home tab, click Multilevel List, and then click the "1
Heading 1 1.1 Heading 2 1.1.1 Heading 3" numbering scheme in the List
Library.

Whenever you need to modify that list (or any list created in older versions
of Word), place the insertion point in the first top-level item of the list.
For heading numbering, this means in the first Heading 1 paragraph. Then
click Home tab | Multilevel List | Define New Multilevel List.

Note that a safer approach to numbered lists in Word is to create them as
list styles, for example by clicking Multilevel List | Define New List Style
(on the Home tab of the ribbon). In the dialog box, click Format, and then
click Numbering. You will see a dialog box similar to the Customize Outline
Numbered List dialog of previos Word versions, and you can use it for any
aspect of numbering that you want to change. In particular, you can (and you
should) link each level of numbering to a paragraph style.

Later, if you want to modify the list style, you can do so the way you
modify any style in Word.

--
Stefan Blom
Microsoft Word MVP



"Misha" wrote in message
news:[email protected]...
> In Word 2007, I want to use the Heading 1-5 styles as multi-level lists.
> This
> was easy to do in Word 2003, but when I try to Modify the heading styles,
> and
> use the Format, Numbering Command, the option for 'Outline Numbered' no
> longer appears. The options are: 1.2, 2.2, 3.2 or 1.1, 2.1, 3.1.
> How do I create a Style that has:
> 1 Heading 1
> 1.1 Heading 2
> 1.2 Heading 3
> 1.3 Heading 4
> 2 Heading 1
> 2.1 Heading 2
> 2.2 Heading 3
> 2.3 Heading 4
> and so on?
> I do not need them indented.
> Thank you for any help.
>