View edits?

[Bob Newman]

I have a friend who is editing a Word document and before saving he is
changing the toolbar choice from the "final showing markup" to "final" and
emailing it to me. Yet when I open the file it is always in the "final
showing markup" mode with all the editing visible which I don't want. The
same thing happens if I try saving that way & reopening. Is there any
setting on either his machine or mine that might cause this? Neither of us
have this problem with other people although he uses Word much more than I
do. We are both using Word 2003.

 

[Jay Freedman]

I have a friend who is editing a Word document and before saving he is
changing the toolbar choice from the "final showing markup" to
"final" and emailing it to me. Yet when I open the file it is always
in the "final showing markup" mode with all the editing visible which
I don't want. The same thing happens if I try saving that way &
reopening. Is there any setting on either his machine or mine that
might cause this? Neither of us have this problem with other people
although he uses Word much more than I do. We are both using Word
2003.

Hi Bob,

There's a vast difference between *having* markup in the document and
*displaying* markup. Turning off the display doesn't remove the edits from
the document. As long as the markup is there, the document can display it on
opening. To prevent that, the sender must *remove* the markup by either
accepting or rejecting each change.

To remind you to do this, you should go to Tools > Options > Security and
check the box for "Warn before printing, saving, or sending a file that
contains tracked changes or comments". To remove them, first turn off Track
Changes and then use the Reviewing toolbar to accept or reject the changes.

 

[Bob Newman]

Thanks, that did it. But tell me, is there a way to do that from the
dropdown menus? I haven't been able to find one. The accept all changes
icon was not showing on the toolbar, I had to go in and customize it.

Bob

 

[Suzanne S. Barnhill]

If you have Word 2002 or 2003, Accept All Changes in Document is on the menu
you get when you click the arrow beside the Accept Change button on the
Reviewing toolbar. If you have an earlier version, then the UI is different,
and I'm not sure how this is done.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Bob Newman]

Thanks. In any case you need the toolbar.

Bob

If you have Word 2002 or 2003, Accept All Changes in Document is on the menu
you get when you click the arrow beside the Accept Change button on the
Reviewing toolbar. If you have an earlier version, then the UI is different,
and I'm not sure how this is done.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.