Very Large Presentation

[Jeff]

I have a three and a half hour presentation that has mushroomed in
number (400 slides) and size (almost 200 meg). I have a very fast
machine (3.2 Ghz 1 gig memory) with a lot of empty space (100 + gig).
Powerpoint is set for fast save and yet to save the file can take 2
miutes.

Can anyone give me suggesstion on dealing with the presentation
besides creating two or three files.

P.S. I already had powerpoint compressed all the pictures

 

[Sonia]

Turn Fast Saves off and leave it off! It will bloat your presentation file.
Once you have done that, save your presentation to a new name. Then check the
size. It should be smaller. Let us know what happens.
--

Sonia Coleman
Microsoft PowerPoint MVP Team
Autorun Software, Templates and Tutorials
http://www.soniacoleman.com

 

[Thurlowe]

Wow, You must have spent alot of time on a presentation that large.
if you have a lot of media files in the presentation I would sugjest using
PFCMedia. www.pfcmedia.com
You can use it for 14 days , and I think you will be amazed.

 

[Jeff]

Did as you suggested and it save faster but believe it or not save
almost the same size. I should have mention that I have tried it both
with fast save on and off but always as "Save" not "save As"

Thurlowe I would am embaraases toi tell you how long I worked on it
but I have been do Slides first with Harvard graphics the Freelance
and now Powerpoint. I have a hudge collection to cut and paste from
but belive it or not very little video but alot of animation.

Iwas wondering does the fact that this is formated in "wide screen"
(13.33" x 7.5 (a 16:9 aspect ratio) have anything to do with it.

 

[Gaderian]

Turn Fast Saves off and leave it off! It will bloat your presentation
file. Once you have done that, save your presentation to a new name. Then
check the size. It should be smaller. Let us know what happens.
--

Sonia Coleman
Microsoft PowerPoint MVP Team
Autorun Software, Templates and Tutorials
http://www.soniacoleman.com

Jeff Sonia is right! Fast Save does boat presentations.

At the risk of being attacked by the MVP gang, I've also converted some of
my large presentations with images into an Adobe PDF file. Much smaller
file size and works just fine. However Acrobat is expensive and PDF files
are horrible to edit so you will still need the original PowerPoint file.

 

[Sonia]

Then I recommend that you read the following:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

If you have a lot of images in your file, it could be caused by them. Also, if
you've done a lot of copying and pasting, you may need to focus on those
objects.

 

[SupportX]

Subject: Re: Very Large Presentation

I have a three and a half hour presentation that has mushroomed in
number (400 slides) and size (almost 200 meg).

Excuse me for saying so, but a three and a half hour presentation with 400 slides is less than 2 minutes per slide. I don't know what it is you are lecturing about, but I can hardly believe your target audience can grasp a new slide every 2 min and be able to get the point of the presentation. unless of course, your are not talking and the presentation is self explainatory - more like a book than a presentation.

In favor of your goal and target audience - consider having no more than 40-50 slides for that duration of time. Talk more about your subject, use the slides only to make a visual point of what you are talking about.

Just me 2 cents,

SupportX

 

[Jeff]

I think you hit the nail opn the head ..cutting and pasting! This was
what I was doing. Is the re a way to convert thes object to something
that Powerpoint can correct?

 

[Guest]

SupportX...check your math...it's not a new slide every two minutes. It's
actually a new slide about every 30 seconds ! (210 minutes divided by 400
slides)

 

[Jeff]

Just so you know I redid the presentation by pasting each object in
photshop and save it as a file and then reimporting it into powerpoint
The file went from 200 med down to 60meg!!!!!

If any one is interested I automated the process using powerpoints
macros and photoshop's macros. Interesting only 1/3 of the pictures
were objects and needed conversion.

In terms of number of slides per minute much of what I do are picture
slides and step by steps not lists. Some slides if on for more that
10 secs seem like an eternity while a "list " slide with explanation
can be on for two - three minutes. It seems to work for me but I must
say it is embarassing when I tell professionals like you guys what I
do because it goes against proper powerpoint guidelines. As far as
the audience goes they seem to enjoy it since they only throw a few
tomates (LOL)


But THANKS all for your help

 

[SupportX]

Subject: Re: Very Large Presentation


Well, I did say less than 2 min per slide

But that makes more of a point. Doesn't it?

-----Original Message-----

 

[Paolo]

SupportX...check your math...it's not a new slide every two minutes. It's
actually a new slide about every 30 seconds ! (210 minutes divided by 400
slides)

I wonder if the O.P. using sequential slides to "build up" slides
rather than using animations etc. I know a few users who do this -
i.e. type the first line on a slide, then copy the slide to add the
next point, etc. etc.

 

[Jeff]

If thew question is directed towards me nope a list is animated in one
slide

 

[Steve Rindsberg]

Jeff Sonia is right! Fast Save does boat presentations.

At the risk of being attacked by the MVP gang, I've also converted some of
my large presentations with images into an Adobe PDF file.

Good heavens, why would anyone attack you for this? Certainly not any of us.
One or two of us are staunch advocates of PDF.

In fact at a recent worldwide Office MVP meeting, it was announced that Office
12 will natively support saving as PDF, so not even MS will complain.

There is NO truth to the rumor that I was the one who shouted "IF THIS WORKS,
I'll HAVE YOUR BABY" upon hearing this announcement.

That'll addres the "Acrobat is expensive" problem nicely, eh? ;-)
In the interim, there are several less expensive ways of making PDFs from PPT,
from Adobe Elements to the other suggestions here:

How can I make Acrobat PDFs from PowerPoint?
http://www.rdpslides.com/pptfaq/FAQ00517.htm

Editing PDFs still sucks.

Much smaller