very basic label question

[gbafam(remove)]

I have a very simple question to which, apparently, there seems no simple
answer. I have about 200 names in outlook categorized as "christmas list."
All I want to do is print Avery 5160 (or something similar) labels with those
addresses on labels. Apparently Word must be used for this (why, I don't
know). But when I start working my way through mail merge to accomplish
this, I get to the "contacts" option, but neither sort nor filter gives me
labels or categories or whatever Word 2007 calls what used to be categories
in 2003. No step by step directions could be found. I recognize this is
neither a sophisticated nor difficult question for high powered users, but I
don't understand why Word makes this such a challenging process. I'd settle
at this point for direction to a site which gives step by step instructions
for the Word challenged. Thanks.

 

[Suzanne S. Barnhill]

See http://www.gmayor.com/mailmerge_from_outlook.htm and
http://www.gmayor.com/merge_labels_with_word_2007.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"gbafam(remove)@frontiernet.net"

 

[Beth Melton]

The easiest way to use a group of Contacts in the same category for mail
merge is to follow these steps:

- View your Contacts in Outlook by category
- Click the Category heading above the group of Contacts (this will quickly
select all in the group)
- Click Tools/Mail Merge\
- In the Mail Merge Contacts dialog box select the option "Only selected
contacts", change the Document Type at the bottom to "Mailing Labels",
accept all other defaults, and then click OK.
- After Word starts you'll be instructed to select your Label type by
clicking the Setup button in the Mail Merge Helper.
- Close the dialog box after selecting your Label.
- On the Mailings tab use the Write & Insert Fields group to create your
labels. For example use the Insert Merge Field button to insert the fields
for the name and address.
- Once you have the first label complete, click the Update Labels button to
make the same change to the other labels.
- Follow the rest of the merge process using the last two groups: Preview
Results and then Finish.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx


"gbafam(remove)@frontiernet.net"

 

[gbafam(remove)]

Thanks for this; I"m betting this will be very helpful. It's still
surprising to me that this is so complicated. AGain, thanks.

gba