Use the shared contacts in a new e-mail address book

[Luist31]

Hi! My outlook contact is the contact of another person. So I'm using
the shared contact option of outlook 2003. I'm not using a PST am using
an Exchange Server. So, when I send an e-mail and I go to the "To:"
option of the e-mail i like to select the contacts or distribution list
of the shared contacts not from my own contacts.

I tried to right click, properties in the shared contact, but the
address book tab isn't there.

What can I do?

Thanks!

 

[Sue Mosher [MVP-Outlook]]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Lanwench [MVP - Exchange]]

In

Hi! My outlook contact is the contact of another person. So I'm using
the shared contact option of outlook 2003. I'm not using a PST am
using an Exchange Server. So, when I send an e-mail and I go to the
"To:" option of the e-mail i like to select the contacts or
distribution list of the shared contacts not from my own contacts.

I tried to right click, properties in the shared contact, but the
address book tab isn't there.

What can I do?

Thanks!

In addition to Sue's reply -

I recommend using a public contacts folder for all business contacts....and
limit mailbox contacts to personal / non shared contacts only. Everyone can
make the PF appear in their Outlook address book....it's quite easy.

You will then have only one central database of contacts to maintain for
your company. You can use categories to try & sort them /organize them, if
you wish, as well.

 

[Luist31]

I got another question. With This Procedure, when the other person put
new names in his contact, I will see it in my shared contacts?

 

[Luist31]

If i use de Public Folder everyone in my company will see our contacts.

 

[Sue Mosher [MVP-Outlook]]

Yes, and it should be obvious if you think through the procedure: It doesn't create a copy of the items in that folder, but exposes that folder in the address book dialog.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Brian Tillman]

If i use de Public Folder everyone in my company will see our
contacts.

Not if you don't give them permission to do so.