Undo Stack

[Guest]

Is it possible to stop a particular word document from saving undo's when the
document is saved?

I have a document that is growing, as it is used every month as a report
template to link in other items such as excel etc. Hence each month it gets
bigger.

 

[Guest]

If you are happy to delve into VBA, lookup the "undoclear" method - that will
clear the undo stack (and delete any .WRL temp files that stored "undo"
history.

However, AFAIK undo's are not stored in the document (during editing they
are stored in memory and/or certain temp files). Check to see whether Track
Changes is on (even if Changes aren't displayed)

 

[Suzanne S. Barnhill]

Undos are not saved when the document is closed. Perhaps you are referring
to Track Changes or versioning?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

I haven't any versions and track changes is off, however my document started
as 1.5 meg and now it's 6meg.

The document is used to link in the same excel sheet area each month and
that's it, hence I would assume the size should stay the same?

 

[Guest]

Is the undo stack my problem? When I go into the document there are no undo's
available, I don't have track changes on and there are no versions, yet when
I started (several months ago) my doc was 1.5 meg, however it's now 6 meg.

The document has a number of linked excel areas in it and each month I
update the links and that's it so I don't understand why it keeps growing.

 

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.