Two users sharing a computer but not inbox

[Boppy]

Hi guys, is it possible, in Outlook 02, for two users to share a
computer but be able to send/receive emails from different accounts?

Eg: in our restaurant we have one computer. Currently that computer is
receiving mail for dine@restaurant but now we want the chef to have
his own address, chef@restaurant. However, we want dine@ and chef@ to
go to separate inboxes so the manager and chef don't have to sift
through unnecessary messages to read their own mail.

I have tried setting up the new email address and telling it to put
messages in a new data file called chef.pst but this hasn't had the
desired result and that new chef account's mail still comes to and
goes from the original dine@ inbox.

Ideally, I'd like to be able to achieve this without having set up a
separate user account under Win XP.

Thanks in advance for advice on how to achieve separate mail accounts.

Jo

 

[Gordon]

Hi guys, is it possible, in Outlook 02, for two users to share a
computer but be able to send/receive emails from different accounts?

Eg: in our restaurant we have one computer. Currently that computer is
receiving mail for dine@restaurant but now we want the chef to have
his own address, chef@restaurant. However, we want dine@ and chef@ to
go to separate inboxes so the manager and chef don't have to sift
through unnecessary messages to read their own mail.

I have tried setting up the new email address and telling it to put
messages in a new data file called chef.pst but this hasn't had the
desired result and that new chef account's mail still comes to and
goes from the original dine@ inbox.

Ideally, I'd like to be able to achieve this without having set up a
separate user account under Win XP.

Thanks in advance for advice on how to achieve separate mail accounts.

Jo

Yes it's perfectly possible, however, it depends on whether these email
addresses are truly separate or whether they are aliases of the one master
address. The test is, do they both use the same Username and Password to log
into your ISP's mail server? If so then you have a problem.

 

[Boppy]

Yes it's perfectly possible, however, it depends on whether these email
addresses are truly separate or whether they are aliases of the one master
address. The test is, do they both use the same Username and Password to log
into your ISP's mail server? If so then you have a problem.

Thanks for replying, Gordon.

No the accounts are completely separate with different usernames and
passwords. They simply share the same pop3 and smtp server names.

Cheers,
Jo

 

[Gordon]

Thanks for replying, Gordon.

No the accounts are completely separate with different usernames and
passwords. They simply share the same pop3 and smtp server names.

Cheers,
Jo

OK. Three possible solutions:
1) Set up a separate Windows Log-in for one of the users. That will ensure
complete separation of Outlook files and folders. (That's the preferred
solution)
2) Set up a new Outlook profile (Control Panel-Mail-Show Profiles-Add).
3) In the current instance of Outlook manually create a new folder for one
of the addresses and set up a Rule to move emails sent to that address into
that folder. the downside of that is that it is not easy to separate Sent
Items from the two different accounts, and that each account can still see
the emails sent to the other.

HTH

 

[Diane Poremsky [MVP]]

I have tried setting up the new email address and telling it to put

messages in a new data file called chef.pst but this hasn't had the
desired result and that new chef account's mail still comes to and
goes from the original dine@ inbox.

are you talking about where its stored or what the From address says when
Chef sends mail?

Outlook 2003 and 2007 (and I thought 2002) reply using the account the
message arrived from. Chef will need to choose his acct from the Accounts
dropdown when he sends a new message. If this is not acceptable, he'll need
his own outlook profile. This will keep their mail separate but they need to
open and close outlook to change profiles.

--
Diane Poremsky [MVP - Outlook]





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[Boppy]

OK. Three possible solutions:
1) Set up a separate Windows Log-in for one of the users. That will ensure
complete separation of Outlook files and folders. (That's the preferred
solution)
2) Set up a new Outlook profile (Control Panel-Mail-Show Profiles-Add).
3) In the current instance of Outlook manually create a new folder for one
of the addresses and set up a Rule to move emails sent to that address into
that folder. the downside of that is that it is not easy to separate Sent
Items from the two different accounts, and that each account can still see
the emails sent to the other.

HTH

Thanks everyone. I've created a new profile for the chef in XP so it's
all good.

J