Tracking Attachment File Names

[AndyH]

Tracking Attachment File Names

I posted the following to this group in May last year but didn't get a
nibble. I'll try again in the hope that someone has crossed a bridge
or two in the mean time:


Why is Outlook 2003 so reluctant to expose details of attachments to
the user? I would like to be able to search for, view, and print a
report that targets the file names of attachments. The attachment
file name only appears on a printed message if the message is
formatted as plain text. Even then, the file name is only fully
displayed if it is not too long to fit in the space allocated. As for
being able to search for a file name, to see which message(s)
contained that attachment, that just seems too hard.

Utilities that strip attachments from messages and then insert a text
string in the message body to record the file name seem to offer some
hope of doing what I need. At least you could then search for an
attachment file name amongst all messages.

The Sperry Utility does insert the file name into the message body,
but that application seems not to work with some messages.

The MapiLab Utility also looked hopeful, but after converting the file
name to text, it then enters it back into the message as an
attachment.

I would really appreciate hearing of some way to track the file names
of attachments to Outlook messages, particularly if this is combined
with an elegant attachment stripping utility.

Andyh

 

[John Blessing]

Tracking Attachment File Names

Utilities that strip attachments from messages and then insert a text
string in the message body to record the file name seem to offer some
hope of doing what I need. At least you could then search for an
attachment file name amongst all messages.

The Sperry Utility does insert the file name into the message body,
but that application seems not to work with some messages.

Not sure why the Sperry util has problems. Most often, this type of issue is
to do with the Outlook data and running scanpst will fix it up. However, you
might like to try our attachment stripper, to see if you get more success:

http://www.lbetoolbox.com/attachstrip.htm

--
John Blessing

http://www.LbeHelpdesk.com - Help Desk software priced to suit all
businesses
http://www.room-booking-software.com - Schedule rooms & equipment bookings
for your meeting/class over the web.
http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace,
send newsletters

 

[AndyH]

Before I try your product perhaps you could allow me to pose the
following situation.

I have a public folder with approx 16,000 messages in it. I know that
somewhere amongst these emails there is one that contains a vital
attachment file, say HiValue-0073.zip. There are no other clues to
what message might contain that attachment. Which message contains
the attachment?

This is the sort of scenario I am trying to field. Do you think your
product could offer a solution here?

Regards,
AndyH

 

[John Blessing]

Before I try your product perhaps you could allow me to pose the
following situation.

I have a public folder with approx 16,000 messages in it. I know that
somewhere amongst these emails there is one that contains a vital
attachment file, say HiValue-0073.zip. There are no other clues to
what message might contain that attachment. Which message contains
the attachment?

This is the sort of scenario I am trying to field. Do you think your
product could offer a solution here?

Regards,
AndyH

If you stripped the attachment first, it would then put a link to the
stripped file into the message, then you could do a search for it. A bit
cumbersome. The only alternative is custom code. Contact me by email at
www.lbesoftware.com/contact.asp if you are interested

--
John Blessing

http://www.LbeHelpdesk.com - Help Desk software priced to suit all
businesses
http://www.room-booking-software.com - Schedule rooms & equipment bookings
for your meeting/class over the web.
http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace,
send newsletters

 

[Hi-Soft]

Thanks, I ended up sorting it out with some help :

this is the info that solved it :
Step 2: Mark your contact folder for use with your address book
1. On the File menu, point to Folder, and then click Properties for
your folder name.
2. On the Outlook Address Book tab, click to select the Show this
folder as an e-mail address book check box, type a descriptive name, and
then click OK.


cheers,

Brian Canham

 

[Brian Tillman]

Before I try your product perhaps you could allow me to pose the
following situation.

I have a public folder with approx 16,000 messages in it. I know that
somewhere amongst these emails there is one that contains a vital
attachment file, say HiValue-0073.zip. There are no other clues to
what message might contain that attachment. Which message contains
the attachment?

This seems doable enough with plain Outlook. Just sort the list by the
attachment icon. All messages with attachments will be collected together.
If there aren't a lot of them, you should be able to find it in a few
minutes.

 

[Brian Tillman]

Thanks, I ended up sorting it out with some help :

this is the info that solved it :
Step 2: Mark your contact folder for use with your address book
1. On the File menu, point to Folder, and then click Properties
for your folder name.
2. On the Outlook Address Book tab, click to select the Show this
folder as an e-mail address book check box, type a descriptive name,
and then click OK.

Wrong thread.

 

[AndyH]

This seems doable enough with plain Outlook. Just sort the list by the
attachment icon. All messages with attachments will be collected together.
If there aren't a lot of them, you should be able to find it in a few
minutes.

I just checked my emails that have attachments. 54 percent have
attachments. That still leaves 8,640 emails to check one by one for
the lost attachment

AndyH

 

[max]

windows desktop search indexes outlook attachments. easy.

 

[AndyH]

Unfortunately for Windows Desktop Search to index a Public Folder the
local Outlook must be running in Exchange cached mode. Due to the
size of the Public Folder involved (13 Gb at present) I don't think
that would be feasible.