text box on protected form

[Guest]

Hi,
I've been asked to create a template for our procedure writers.

This template has some form fields at the top, so the users can select what
department etc. This section I have protected.

Then I have section 2, which is unprotected where the users can fill in any
text they want. One of my users, need to be able to insert a text box at
various locations of the unprotected area of the template.

Problem is, once I protect the template. The text box feature becomes
shaded out, and can't be selected.

Is there anyway to have a form/template and still all users to use a text box?

Thanks
Chris.

 

[Stefan Blom]

Many settings are not available in a protected document. What you can
do is create a style that includes frame formatting; when document
protection has been enabled, your users will be allowed to apply that
style in an unprotected section.

Alternatively, you could probably create a macro that temporarily
turns off the protection, inserts the text box (or frame) and then
re-protects. For assistance, ask in a programming newsgroup.

--
Stefan Blom
Microsoft Word MVP


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[Guest]

thanks for replying,

How would I go about the first option, about creating a style that includes
a frame formatting?

I'm not to familar with frames, would they be able to the frame whereever
they want in the unprotected area of the template? Does a frame act similar
to a text box?

thanks
Chris.

 

[Stefan Blom]

Frames are similar to text boxes in the sense that they can be used to
position text on the page. Also, text can wrap around frames. But
frames are not in the drawing layer (which means that they work better
than text boxes with certain fields).

In an unprotected document, you can insert a frame via the Insert
Frame button on the Forms toolbar. You can then drag the frame just
like a text box. And you can set options for it via Format | Frame.

For a frame saved to a style, the style determines the settings for
the frame (positioning, size, etc.). Obviously, in an unprotected
document, you can override these settings, just like you can override
other paragraph and/or font formatting in a style. However, in a
protected document, you would get the settings of the style.

For more on creating a style with frame formatting, see the "True
marginal text" section in the article at
http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm.

--
Stefan Blom
Microsoft Word MVP


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