Table of Figures for Appendix


S

sf

OK - I followed Shauna Kelly's instructions (7.2 on numbering
Appendixes)...here is my issue - I am using Microsoft 2007; and working on a
document that already had an existing "List of Tables". I created the Tables
for the Appendix using Table_Apx as the caption and everything was working
fine on that end. Now, when I tried to create the second "List of Tables",
and leaving a blank paragraph in between, Word is not letting me deselect the
first List of Tables to be able to create a second one. When I tried to
create the List, it just replaced the first list. I have tried a hard
return, inserting section breaks, page breaks, etc. and nothing is letting me
"click" on a separate line without the entire previous table being selected.
Any suggestions?
 
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S

Stefan Blom

Did you make sure to create a separate caption label?

Also, make sure not to select an existing list of tables when creating the
new one.
 
S

sf

Yes, I did create a separate caption label - it is titled "Table_Apx". The
issue I'm having is that even when the existing list of tables is not
selected, once I try to insert a paragraph, or hard return below the existing
one, it just automatically selects the existing one. I can't "deselect" the
first one in order to create the second one. I have tried section breaks,
page breaks, etc., nothing is letting me just enter a hard return or whatever
to be able to create the second List of Tables without selecting the first.
Any other suggestions?
 
S

Stefan Blom

Display nonprinting marks, for example by pressing Ctrl+Shift+8 (acts as a
toggle). Show field codes, for example by pressing Alt+F9; the TOC field
will look similar to this: { TOC \c "Table" \h }. Then carefully make sure
to place the insertion point in a paragraph outside of the existing TOC
field. Now can you successfully add a new list of table?
 
S

Suzanne S. Barnhill

I find it helps to press Alt+F9 to display the TOC field code. When you do
this, you'll find that the paragraph break that appears to be outside the
field code is actually inside it. Right-arrow to get outside the field code
and then press Enter. I am usually careful, before creating a TOC to put in
several extra empty paragraphs to avoid this problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
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S

sf

Yes, that worked!! Thanks!!! The only thing I'm having trouble with is
trying to get it on the same page (I tried the "Format/Font/Hidden" on that
paragraph marker, and it's not moving it up) but, really, I'm just happy that
it worked - if it comes down to it, I will just name that "List of Appendix
Tables"! Thanks so much!!!
 

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