Table of Contents Word 2007 Page Numbers not aligning correctly

[Mags]

I have been all over Word 2007 (yes, a recent convert) and all over the help
topics on the office.ms.com - please help! My TOC is formatted to Heading 1
and Heading 2 only, taking from template. The Heading 1 page numbers are
showing up indented from the right margin, while the Heading 2 page numbers
are all the way at the right margin. It looks strange. I would prefer to
have them reversed - Heading 1 page numbers to the right margin, heading two
indented from the right margin by a small bit. I cannot figure out how to do
this. I have looked at the formatting of the styles themselves - no right
margin is set. I have looked in the "insert TOC" tab and clicked modify but
all I can control there are tab stops - and since the durn ruler doesn't
appear it is guess work at best. Isn't there a better way to do this? I am
presenting this document tomorrow, so any help is very much appreciated. And
Happy Holidays to all!

 

[Dawn Crosier, Word MVP]

To turn the Ruler on - View Tab, place a checkmark in ruler.

Once you are inside the Modify TOC dialog box, click the Modify button
again, which will take you into the Modify Styles dialog box. From
there, click the Format button, and select Paragraph.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.

I have been all over Word 2007 (yes, a recent convert) and all over the help
topics on the office.ms.com - please help! My TOC is formatted to Heading 1
and Heading 2 only, taking from template. The Heading 1 page numbers are
showing up indented from the right margin, while the Heading 2 page numbers
are all the way at the right margin. It looks strange. I would prefer to
have them reversed - Heading 1 page numbers to the right margin, heading two
indented from the right margin by a small bit. I cannot figure out how to do
this. I have looked at the formatting of the styles themselves - no right
margin is set. I have looked in the "insert TOC" tab and clicked modify but
all I can control there are tab stops - and since the durn ruler doesn't
appear it is guess work at best. Isn't there a better way to do this? I am
presenting this document tomorrow, so any help is very much appreciated. And
Happy Holidays to all!
--
Mags
Just Another CRM User, sometimes completely frustrated, in St. Louis MO

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[Mags]

I wish this had been the answer, but I am more stuck than ever. Even when I
have the tabs on TOC1 and TOC2 set exactly the same, the TOC2 page numbers do
not line up with TOC1. This absolutely should not be that hard. I am
generally considered a "power user" although I am certainly no MVP, and I
cannot believe how frustrating this is. Perhaps I am having a dumb moment
and totally missing something here. Any and all help is much appreciated.

 

[Stefan Blom]

Did you make sure to specify right-aligned tab stops for the TOC 1 and TOC 2
styles?

If you drag the tab stops on the ruler, are you then able to line them up
properly? (Note that since the TOC styles, by default, are set to
automatically update, this should work just fine.)

--
Stefan Blom
Microsoft Word MVP


in message

 

[Mags]

I tried dragging the tab stops and then yes, I can get them to line up
properly. Then when I update the field, the tabs go back to where they used
to be. I currently have the tab stops set so that the Header2 lines are
indented from the left and the right, and it looks okay, but not great. It
looks like I bandaided it together, actually. Like I said earlier, it just
should not be this hard to figure out. I also noticed that the "automatic
TOC" entries on the pull-down TOC menu are configured so that H2 and H2 both
go to the right margin, while H1 stays indented from the right. It looks
like MS has decided how a TOC should look and wants me to go through personal
"heck" to get it the way I want it. Both TOC levels are set to right justify
with dot leaders. Changing the leaders doesn't change anything. Clearing
the tab stops doesn't change anything. Putting in an extra tab stop causes
all tab stops to stop working and the TOC then has hardly any spacing between
the header name and the page number. Yep, I am frustrated. This is a
template document that is going to be distributed to others to execute, so I
have to have it pretty darn bullet proof or all of our efforts will be lost.
How can this be so difficult? Thanks to anyone and everyone who can provide
some insight.

 

[Dawn Crosier, Word MVP]

When you adjust the tab stops be sure you have the entire row selected.
For instance, if you have all of your First TOC entry selected and
change the tab stop, if you did it correctly, all other TOC entries
which are the same level would also adjust to align with the one you
just adjusted. Be sure you have the entire row selected before making
paragraph formatting changes. Therefore, you should only have to perform
the step once, and then it should be remembered when you update your
TOC.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
This message is posted to a newsgroup. Please post replies and questions
to the newsgroup so that others can learn as well.

I tried dragging the tab stops and then yes, I can get them to line up
properly. Then when I update the field, the tabs go back to where they used
to be. I currently have the tab stops set so that the Header2 lines are
indented from the left and the right, and it looks okay, but not great. It
looks like I bandaided it together, actually. Like I said earlier, it just
should not be this hard to figure out. I also noticed that the "automatic
TOC" entries on the pull-down TOC menu are configured so that H2 and H2 both
go to the right margin, while H1 stays indented from the right. It looks
like MS has decided how a TOC should look and wants me to go through personal
"heck" to get it the way I want it. Both TOC levels are set to right justify
with dot leaders. Changing the leaders doesn't change anything. Clearing
the tab stops doesn't change anything. Putting in an extra tab stop causes
all tab stops to stop working and the TOC then has hardly any spacing between
the header name and the page number. Yep, I am frustrated. This is a
template document that is going to be distributed to others to execute, so I
have to have it pretty darn bullet proof or all of our efforts will be lost.
How can this be so difficult? Thanks to anyone and everyone who can provide
some insight.

No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.516 / Virus Database: 269.17.5/1191 - Release Date:
12/20/2007 2:14 PM

 

[Stefan Blom]

Dragging the tab stops should be trouble-free, but it assumes that the
"Automatically update" option is checked for each of the TOC styles. You can
verify this via the Styles task pane (Ctrl+Shift+Alt+S): Click the Manage
Styles button. In the Manage Styles dialog box, click the Edit tab. Locate
each of the styles, click Modify to see the status of "Automatically
update." If the option is cleared, check it, and/or directly verify the tab
settings for the style(s), via the Format button, Tabs. When you are done,
confirm the settings by clicking OK.

When the TOC styles are correctly set up, you may want to select the TOC and
press Ctrl+Q to clear any direct paragraph formatting that may have been
applied to it.

Note that it is crucial not to have any excessive tab stops in the TOC
styles, because, in the TOC, the page number will always be located at the
first available tab stop after the text of the TOC entry. This always
applies, independently of the settings for the right margin (or any right
indents specified for the TOC entries).

--
Stefan Blom
Microsoft Word MVP


in message