Table of contents picking up body text

[Guest]

My friend created a document in Word 2003 with a table of contents after her
title page that keeps picking up body text. I've looked everywhere in her
paragraphs that appear in the TOC for formatting issues, but they all show
body text as their heading style. Her TOC settings are only set to pick up
Heading 1, 2 and 3. She has formatting that changes every few paragraphs
(headings, body text, quotes, long quotes, etc.), so I can't change the
entire document and then reformat the headings because it would create more
work than it saves. Any idea what's going on? I feel like I've looked
everywhere for this problem.

Also, the option to only update the page numbers doesn't appear until after
I've done the first update of the entire field. Any ideas why? The TOC looks
all nice and pretty now, because she keeps sending it to me and I would fix
it in Word 2000 with the "update page numbers only", but I'd like to fix this
for her once and for all.
Thanks in advance,
-Larissa

 

[Suzanne S. Barnhill]

Inspect the TOC field and make sure that Body Text has not been given an
outline level in the field code.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Daiya Mitchell]

This may be the fault of using the Document Map. You'll find some fixes for
that issue here, including a quick way to remove outline levels from body
text, and a quick way to exclude that text from the TOC.
http://word.mvps.org/FAQs/General/DocumentMap.htm

 

[Guest]

Wow! Thanks a million! Yay for being able to blame it on a glitch and not
user-error (at least, that's what I'll tell myself). That was really helpful,
and I appreciate the detailed info.
-Larissa

 

[Daiya Mitchell]

Happy to help. That one is definitely not user error.

 

[deltotum]

Hello,

I've been having this problem with Word 2007 as well. I've checked
everything you have suggested below (checking the TOC field codes for body
text, running a macro to clean it up, etc.), but still run into the same
scenario: The TOC is picking up text that is part of the embedded paragraphs
instead of just the heading.

I appreciate any help.
Thanks!