Styles in Word 2003


R

Ratcliff

Hi All,

I am attempting to create a template with a certain set of styles for
a book (900+ pages) and I want to use the protect document feature to
disallow the introduction of unintentional styles.

Am I missing something or do I really have to create a style for every
tiny thing? For example, I have one for Character Bold, Character
Italic, Character Bold Italic, Character Underline, Character Bold
Underline, Character Italic Underline, Character Bold Italic
Underline ... and on and on and on....

Is there a way to stack these styles so I only need one Bold style and
one Italic style and one underline style I can apply in any
combination? The same question goes for paragraph styling. If I bold a
paragraph and then try to apply an indent - I lose one or the other or
I have to create a bold 1st indent, bold 2nd indent, and on and
on ....

I cannot find any documentation which addresses this. (and I cannot
use my apostrophe key without ending up with a quick search ...?)

Thanks,
P Ratcliff
 
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J

Jay Freedman

Ratcliff said:
Hi All,

I am attempting to create a template with a certain set of styles for
a book (900+ pages) and I want to use the protect document feature to
disallow the introduction of unintentional styles.

Am I missing something or do I really have to create a style for every
tiny thing? For example, I have one for Character Bold, Character
Italic, Character Bold Italic, Character Underline, Character Bold
Underline, Character Italic Underline, Character Bold Italic
Underline ... and on and on and on....

Is there a way to stack these styles so I only need one Bold style and
one Italic style and one underline style I can apply in any
combination? The same question goes for paragraph styling. If I bold a
paragraph and then try to apply an indent - I lose one or the other or
I have to create a bold 1st indent, bold 2nd indent, and on and
on ....

I cannot find any documentation which addresses this. (and I cannot
use my apostrophe key without ending up with a quick search ...?)

Thanks,
P Ratcliff

I'm afraid that's the way it is.

In a document where formatting isn't restricted, any individual character
has exactly one paragraph style, at most one character style, and any
combination of direct (non-style) formatting.

When you restrict formatting to a selection of allowed styles, the first
effect is to forbid any direct formatting. That means a character can have
one paragraph style and at most one character style, both chosen from the
allowed list. Any more than that is impossible.

The result is that in order to allow all those combinations, you need lots
of customized styles.

Consider it a strong encouragement to keep your formatting simple. For
example, there's rarely a need in a book for any underlining; traditionally
it was a typewriter's substitute for italic type.

Also learn to mentally separate character formatting from paragraph
formatting. For your example, apply the first indent paragraph style and the
bold character style. Changing the paragraph style, for instance to second
indent, won't remove the character style.

--
Regards,
Jay Freedman
Microsoft Word MVP
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