Show time as...

[Mark]

Hi!

I just got Outlook Calendaring set up for my office.
They have made a request of me that I don't know if it
can be done.

When scheduling an appointment, there are four options
under "Show time as". They are Free, Busy, Tentative and
Out of Office. Each one of these has a color assigned to
it.

Is it possible to change the option titles and/or the
colors assigned to them? We would like to use it to
track the appointments status (example: Scheduled,
Arrived, Rescheduled and No-Show). The assigned colors
are OK, but we would like to make them match our office
filing system if possible.

Any ideas out there? Thank you so very much!!!

 

[Sue Mosher [MVP-Outlook]]

No, that's not possible.

 

[Guest]

I have a different problem. Most of my appointments are out of the office and I would like to change the prompt to 'Out of Office' instead of 'Busy'. It is very annoying to have to go change it every time. Can it be changed? If so, how? If not, why not? Thank you. Mario

 

[Sue Mosher [MVP-Outlook]]

You can do this with a custom appointment form that uses code like this:

Function Item_Open()
If Item.Size = 0 Then
Item.BusyStatus = 3
End If
End Function

If you're new to custom forms, start at
http://www.outlookcode.com/d/forms.htm
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I have a different problem. Most of my appointments are out of the office

and I would like to change the prompt to 'Out of Office' instead of 'Busy'.
It is very annoying to have to go change it every time. Can it be changed?
If so, how? If not, why not? Thank you. Mario