Show email address instead of contact name

[Lone Wolf Design]

How can I make Outlook 2000 show the typed email address instead of
resolving to the contact name in printouts of the contacts list and in the
address boxes of email ?

For example, I have a list of contacts in a custom list view with the email
fields showing. Several of the entries in the email fields have resolved to
the name of the contact. I want to see their email address not their name
again.

Also, a second example. I have three email addresses for a person, in the
Email1, Email2, and Email3 fields. I go to send an email and instead of
selecting the default from the addressbook/contact list, I physically type
in their alternative email (Email2 or Email3), but outlook automatically
changes that to read the contacts name and then switches to the default
(Email1) address.

I know that in this situation, I can right click on the name and select
properties to get to the selection of the email address I want to use, but
that is time consuming. Is there a setting somewhere to turn this on and
off? Globally, hopefully? I know I could make separate contact entries for
each email address but that is a silly waste of time and I don't want to do
that either.

This only affects some address not all, which makes this even more
perplexing. I have also tried deleting the contact, restarting windows and
outlook and recreating the contact to no avail.

Please help!
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Lone Wolf Design]

Anyone?

 

[Russ Valentine [MVP-Outlook]]

Anyone?
You first.
What mail support mode are you using?

 

[Lone Wolf Design]

Gee wiz, I thought I gave all the information the first time! So much
for my trying to be thourough! Oh well...

I think it is called internet access mode. I am on a stand alone non
Exchange machine.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Russ Valentine [MVP-Outlook]]

Not quite enough information. The reason you probably didn't get an answer
the first time around was that there wasn't enough information to permit an
answer. Each version and mode of Outlook behaves differently.

Unfortunately, IMO mode permits no access to the Display Name field, so you
can't do what you want.
--
Russ Valentine
[MVP-Outlook]

Gee wiz, I thought I gave all the information the first time! So much
for my trying to be thourough! Oh well...

I think it is called internet access mode. I am on a stand alone non
Exchange machine.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Lone Wolf Design]

So if i swich to the other mode (or modes - how many are there?) can I fix
the foobarred contacts and then switch back with them fixed?

If so how? I know how to switch to the workgroup mode but I need
instructions what to do then.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Russ Valentine [MVP-Outlook]]

Good question. I don't know of anyone who has ever gone to so much trouble
for something so inconsequential. You can switch to Corp/Workgroup mode and
access the Display Name field by double clicking the email field in the
Contact Record. You would have to do so for every Contact. I have no idea
whether the changes would persist if you then switched back to IMO.
Switching back and forth between modes is not recommended.
Just curious. Why is this so important? I can't think of anything the
Display Name affects that would matter.
--
Russ Valentine
[MVP-Outlook]

So if i swich to the other mode (or modes - how many are there?) can I fix
the foobarred contacts and then switch back with them fixed?

If so how? I know how to switch to the workgroup mode but I need
instructions what to do then.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Lone Wolf Design]

Russ, thank you for your help with this.

The reason that is most important to me is the first one I listed above in
my inital query: I have a list of contacts in a custom list view with the
email fields showing. Several of the entries in the email fields have
resolved to the name of the contact. I want to see their email address not
their name again.

This is for printing as a directory handout for my team (I lead a drama
group at church). Eventually I wanted to make this printout avaliable via
*.pdf or something on our upcomming mambers website. ultimately I would like
it to be come an interactive database that is searchable, but that is way
beyond me right now. Perhaps I ought to be figureing that out sooner instead
of getting Outlook to behave the way I want it to, what do you think?

Yuo mention that switching modes isn't a good idea. could you enlighten me
as to why? I know the other mode doesnt support pop email the way my setup
now does, but it would be temporary to fix the problem with my contacts and
thats it. BTW, is there a reason that all of the contacts don't exhibit this
behaviour? It seems rather random to me.

Again, Thanks for the help.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Russ Valentine [MVP-Outlook]]

Outlook has changed the format of the Display Name in every single version
trying to hit the moving target of what users seem to want. The reason it is
of little consequence is that the Display Name in no way affects how the
email is sent or how it appears to the recipient--it only affects what the
sender sees in the local store. Current Outlook versions show both the
familiar name and the email address in the Display Name hoping to please
everyone, but many still complain about it, too.

If you want the actual email address to appear in a print out, I would
suggest using a mail merge to create your printout and then selecting the
email field to be included in that merge. That way you won't have to deal
with the Display Name at all.

Microsoft has never clarified why they don't recommend switching back and
forth between modes. They only state that mode switching was intended to be
a one time event for users who made the wrong choice the first time. There
haven't been separate modes in Outlook for years now.
--
Russ Valentine
[MVP-Outlook]

Russ, thank you for your help with this.

The reason that is most important to me is the first one I listed above in
my inital query: I have a list of contacts in a custom list view with the
email fields showing. Several of the entries in the email fields have
resolved to the name of the contact. I want to see their email address not
their name again.

This is for printing as a directory handout for my team (I lead a drama
group at church). Eventually I wanted to make this printout avaliable via
*.pdf or something on our upcomming mambers website. ultimately I would like
it to be come an interactive database that is searchable, but that is way
beyond me right now. Perhaps I ought to be figureing that out sooner instead
of getting Outlook to behave the way I want it to, what do you think?

Yuo mention that switching modes isn't a good idea. could you enlighten me
as to why? I know the other mode doesnt support pop email the way my setup
now does, but it would be temporary to fix the problem with my contacts and
thats it. BTW, is there a reason that all of the contacts don't exhibit this
behaviour? It seems rather random to me.

Again, Thanks for the help.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Lone Wolf Design]

So I suppose I may just give up on this. It seems silly that a piece of
software that is so sophisticated can be so dumb and inflexible. I guess it
wouldnt hurt to switch modes just to give it one last try, but then I will
give up if it doesnt work. <sigh>

thanks again Russ for your help.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

 

[Russ Valentine [MVP-Outlook]]

Don't forget that all current versions show both the name and email address
in the Display Name. You won't be using an outdated version forever, I
suspect.
--
Russ Valentine
[MVP-Outlook]

So I suppose I may just give up on this. It seems silly that a piece of
software that is so sophisticated can be so dumb and inflexible. I guess it
wouldnt hurt to switch modes just to give it one last try, but then I will
give up if it doesnt work. <sigh>

thanks again Russ for your help.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

Outlook has changed the format of the Display Name in every single version
trying to hit the moving target of what users seem to want. The reason

it

 

[Lone Wolf Design]

Unfortunately an upgrade is a ways off yet. However, after getting some
sleep, I've had another idea:

Would it be possible to set another field on the contact form (possibly one
of the user fields avaliable) to automatically read the email address and
have it formated to only show the address? Then instead of using the
standard email field in my custom list view, I could show that new field
instead. Does that make any sense?

Ok, I know Im probably beating the proverbial dead horse, but it seems like
there has gotta be a way. Ill see if I can figure this new idea out or not.

Thanks, looking forward to your opinion
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

Don't forget that all current versions show both the name and email address
in the Display Name. You won't be using an outdated version forever, I
suspect.

 

[Russ Valentine [MVP-Outlook]]

Why don't you just use the mail merge solution I posted? It works.
--
Russ Valentine
[MVP-Outlook]

Unfortunately an upgrade is a ways off yet. However, after getting some
sleep, I've had another idea:

Would it be possible to set another field on the contact form (possibly one
of the user fields avaliable) to automatically read the email address and
have it formated to only show the address? Then instead of using the
standard email field in my custom list view, I could show that new field
instead. Does that make any sense?

Ok, I know Im probably beating the proverbial dead horse, but it seems like
there has gotta be a way. Ill see if I can figure this new idea out or not.

Thanks, looking forward to your opinion
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

Don't forget that all current versions show both the name and email address
in the Display Name. You won't be using an outdated version forever, I
suspect.
--
Russ Valentine
[MVP-Outlook]

So I suppose I may just give up on this. It seems silly that a piece of
software that is so sophisticated can be so dumb and inflexible. I

guess
it

wouldnt hurt to switch modes just to give it one last try, but then I will
give up if it doesnt work. <sigh>

thanks again Russ for your help.
--
Jared Finkenbinder
Lone Wolf Design
(e-mail address removed)

Note this is a "spam bucket" account.
If you need to contact me off the newsgroups,
send a request for the actual address.

Outlook has changed the format of the Display Name in every single version
trying to hit the moving target of what users seem to want. The

reason
it

is
of little consequence is that the Display Name in no way affects how the
email is sent or how it appears to the recipient--it only affects

what
the

sender sees in the local store. Current Outlook versions show both the
familiar name and the email address in the Display Name hoping to please
everyone, but many still complain about it, too.

If you want the actual email address to appear in a print out, I would
suggest using a mail merge to create your printout and then

selecting
the

email field to be included in that merge. That way you won't have to deal
with the Display Name at all.

Microsoft has never clarified why they don't recommend switching

back
and

forth between modes. They only state that mode switching was

intended

to