Should subfolders be subfolders of inbox?

[Beemer]

In Outlook 2003 I have many subfolders holding incoming messages and
their attachements. I have these nested within the main inbox.

is this satisfactory or should the "subfolders" be folders in the
personal folder and peers with the inbox folder?

Beemer

 

[DL]

Incoming, user created Folders, are subfolders of the Inbox

 

[Beemer]

Incoming, user created Folders, are subfolders of the Inbox

DL,

I can make subfolders as subfolders of Personal OR subfolders of Inbox.
Surely your comment does not consider this?

Beemer

 

[Beemer]

If your mail is being stored on an Exchange server then your maibox has some
sort of limit placed on it. The mailbox include everything from Outlook
Today down to Task. If you go beyond the set limits then you will affect
email from being sent or received.

With that being said - I would use your Inbox for current communciations and
personal foldes as your "filing cabinet" for future reference. Remember to
backup your personal folders periodically if they are not stroed on the
network.

Francine,

My mail is local only. My question is perhaps being misinterpreted. I
want to know if it makes any difference to the programs operation if I
make additional mail folders direct sub folders of my personal folder OR
if I make the subfolders WITHIN the INBOX folder.

Beemer

 

[DL]

I would have thought if it made any difference, detremantal, to OL, then MS
would have coded it to prevent you adding folders direct under the Personal
Folder.
Just a thought.
You may however wish to diferentiate between msgs that have been sent or
received, in which case it would, I think, make sense to create sub folders
off the Inbox and Sent.

 

[Beemer]

I would have thought if it made any difference, detremantal, to OL, then MS
would have coded it to prevent you adding folders direct under the Personal
Folder.
Just a thought.
You may however wish to diferentiate between msgs that have been sent or
received, in which case it would, I think, make sense to create sub folders
off the Inbox and Sent.

news:[email protected]...

I am concerned that using the "wrong" method might prevent proper auto-
archiving into folders. I do not understand your comment about
differentiating sent/received. All of my sent mail is in the sent
folder.

Beemer

 

[DL]

By differentiate, I simply meant that if you were trying to keep certain
msgs separate it might make sense to create subfolders off the Inbox and
Sent folders.
i.e. I'm trying to understand yr rational in wishing to create 'root'
folders
You can set archive properties on a folder basis

 

[Beemer]

By differentiate, I simply meant that if you were trying to keep certain
msgs separate it might make sense to create subfolders off the Inbox and
Sent folders.
i.e. I'm trying to understand yr rational in wishing to create 'root'
folders
You can set archive properties on a folder basis

DL,

I'll try to explain..

I receive email from say one hundred customers. I want those emails to
be easy to review and for them to be sub divided into separate projects
for each customer.

Rules can be set so that mail gets saved into the correct "in" folder.

After 6 months I have autoarchive set so that the mail is moved into an
identical folder set.

My question was whether I should make the new folders immediately
"under" personal folders or whether I should make them under "Inbox".
Either seems to work but this subject is not discussed in the manual.

I guess your method would be to just let all mail stay in the one inbox
and be archieved into the one archive folder?

Beemer

 

[Brian Tillman]

In Outlook 2003 I have many subfolders holding incoming messages and
their attachements. I have these nested within the main inbox.

is this satisfactory or should the "subfolders" be folders in the
personal folder and peers with the inbox folder?

You can arrange your folders in whatever fashion helps you work the best.
Outlook doesn't care.