Sharing calendar problems

[Guest]

A coworker has recently been upgraded to Outlook 2007 and has 'owner' rights
to a shared calendar. Other coworkers also use the calendar, and they have
Outlook 2003.
Here's the problem: My Outlook 2007 coworker can make a change to the shared
calendar and the other coworkers see them, but then when they make changes in
return, her calendar is not updated with their subsequent changes (which she
NEEDS to see). This has to do with color categories that are assigned to
various items. If her coworkers change a color of an item, she doesn't see
that it has been changed but the rest of the Outlook 2003 users do (and they
aren't even calendar 'owners').
How can I solve this?
Thanks

 

[Sue Mosher [MVP-Outlook]]

Sounds like her coworkers might be using calendar color labels, when they should be using categories instead.

 

[Guest]

Yes, her coworkers are using color labels. So in Outlook 2003 they can use
categories just like in 2007 instead of color labels? What would I have to do
to change the coworkers over to categories instead of color labels and would
this maintain their current settings/names/colors? Will this allow her to see
their changes/updates then?
Thanks again..

 

[Sue Mosher [MVP-Outlook]]

That's not quite what I said. Categories in Outlook 2003 do not work "just like in 2007" because they have no associated colors.

The best solution would be for everyone to use the same Outlook version. Failing that, they all need to use categoriies, but the Outlook 2003 users will have to type them in and forego the color coding (unless you want to try to add automatic formatting rules based on categories -- not sure how well that would work across versions).
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Guest]

It would be good if formatting rules based on categories would work well
across versions - but unfortunately we don't have the time necessary to
figure that out (and it would take a lot of time to manually set them up on
each individual computer).

Would you recommend taking her back to Office 2003 where she was before (and
was comfortable with)? Would she lose the ability to open any documents that
she saved in 2007?

 

[Sue Mosher [MVP-Outlook]]

If there's no compelling reason for her to be using Office 2007, I'd roll back to Office 2003. If you download and install the document compatibility pack, she'll be able to open docx, docm, etc. files created in Office 2007.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54