Setting a "shared" mailbox to open Calendar by default

[rob.grealy]

Hi all,

We have 2 receptionists who both manage the 7 meeting rooms here.

They both have the meeting rooms as "added" mailboxes. The meeting
rooms are booked as a "resource" through free and busy using New -
Meeting Request - this then shows the meeting rooms as busy to anyone
else in their calendars and they can then book another meeting room or
change their meeting times ...

The problem the receptionists face is in order to look at the Calendar
for one of the meeting rooms, if they click on the Meeting Room in
question, by default, the right panel shows the Inbox of the meeting
room.

What we would prefer it to do, is by default, to show the Calendar, so
they can quickly click on each of the Calendars to see what has been
booked for that day.

I know we can have them sent an email when a "meeting request" for the
meeting room in question is made, but this is quite labour intensive
as quite a few of the meeting rooms are for "informal" meetings,
sometimes for 10 minutes.

I know you can set your own mailbox to open in Calendar (or another)
sub folder of Mailbox, but I can't seem to get it to work for the
meeting rooms (is this something that would need to be done by the
Administrator of the Meeting room Calendars -- and if so, does this
carry on to anyone who has the Meeting Rooms as "added" mailboxes ...

Any assistance is greatly appreciated

Thanks,

Rob

 

[Judy Gleeson \(MVP Outlook\)]

you didn't tell us your version, but as long as you have something fairly
recent try this:

click on your Calendar.
in the toolbar find the View Group Schedules button
New
Call it "rooms"
Now place all the rooms' addresses into this Schedule.
Save and Close.

Anytime you want to see EVERY room, side by side, open the Group Schedule
and take a look.
In some versions you also need to find a button, bottom left of screen, that
sets "Show Calendar Details" (something like that) which ensures that you
will see what each booking is.

More here: www.judygleeson.com/articles.aspx

Judy Gleeson
MVP Outlook
Trainer and Consultant


Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot