Sending schedules

[mparrott84]

Is there an easy (or not so easy) way to create a schedule for an
entire store (or group of people) for the month in advance and then
have that schedule sent to everyone in the store? Then that schedule
sync's with their outlook? What we do know is create a schedule in
excel, then we send it as an attachment and then everyone manually
enters it into their calender or prints it, etc. What I would like to
be able to accomplish is to be able to enter into outlook myself and
then push it to people so it would automatically sync with their
calenders or at least take an excel sheet, create the schedule, and
then enable that to sync into outlook somehow...??? Am I on the right
track is there an easier way to get everyone's schedule into outlook
without every person entering it in themselves? Ultimately several
users use PDA's and that would help as well so that outlook
automatically syncs. Please help. I recently found iCalender but i
don't know anything about it or how to use it, would this do what i am
looking for?

I really appreciate any help I can get.

 

[Guest]

you might use tasks and assign them to users
or you create meetings and invite attendees

 

[Sue Mosher [MVP-Outlook]]

iCalendar is a good way to do what you want to do and is well supported in Outlook 2007. Essentially, what you'd do is create the store's schedule in its own calendar folder, then invoke a command to send it by email, setting a few options along the way. Recipients open the calendar you send and see it as a separate folder in their own Outlook -- all appointments included.

Whether that new calendar will sync with a PDA is dependent not on Outlook but on the PDA sync software. Worst case is that users would need to bulk copy the appointments into their own default Calendar folder.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers