Sending email to contacts of one category


M

mlm9

Using Office 2003, POP/SMTP account.

Sorry for what may seem a simple question.

I've been having trouble with Outlook telling me my folder is full, and not
allowing new contacts. I seem to have gotten around this by creating a new
contacts folder. However, I've noticed that people have been recommending
the use of categories rather than distribution lists to manage different
groups.

I can figure out how to assign people to categories, but I can't figure out
how to send an email to the member of a certain group. I have it open in
contacts view, and have selected "by category" off to the side. This lets me
see the various categories to which people are assigned, but I can't figure
out where to go from there.

With Thanks,
 
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G

Gordon

mlm9 said:
Using Office 2003, POP/SMTP account.

Sorry for what may seem a simple question.

I've been having trouble with Outlook telling me my folder is full, and
not
allowing new contacts. I seem to have gotten around this by creating a new
contacts folder. However, I've noticed that people have been recommending
the use of categories rather than distribution lists to manage different
groups.

I can figure out how to assign people to categories, but I can't figure
out
how to send an email to the member of a certain group. I have it open in
contacts view, and have selected "by category" off to the side. This lets
me
see the various categories to which people are assigned, but I can't
figure
out where to go from there.

With Thanks,

Select the Category by clicking on the Category Name, then do
Actions-Create-New Message to Contact and it will automatically populate the
To field in a new message with all the contacts in that Category...
 
M

mlm9

That didn't work for me. It creates an email addressed only to one person,
while there are multiple people within that category.

Am I starting from the right spot? What I see on the screen is a table with
the headings: Full Name, Company, File As, Categories, Etc.

Under the categories column, I see the various categories to which a person
is assigned, separated by a comma. I clicked on one of the categories, went
to actions and created a new email, but it only created it for the one person
whose record I was on.

When I click on the Categories heading, I just get the message that I can't
sort on that field.
 
G

Gordon

mlm9 said:
That didn't work for me. It creates an email addressed only to one person,
while there are multiple people within that category.

Am I starting from the right spot? What I see on the screen is a table
with
the headings: Full Name, Company, File As, Categories, Etc.

View-Current View-By Category.
 
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