selecting text based on 'style'

[Guest]

I've got a document--a minority language dictionary I'm creating--that I want
to copy the pronunciation data from. All pronunciation data is based on a
'style', as it uses a different font, etc. The problem is the pronunciation
data is scattered throughout the document (after each 'dictionary entry'). Is
there any way to select all the 'pronunciation style' items and copy them out
to another document? Or, alternately, to delete all the non-pronunciation
style data and be left with just 'pronunciation style' data? A solution to
this would save me a lot of 'clicking' . . . Appreciate your help,

Paul Unger
Solomon Islands

 

[Jezebel]

You can do this with Find and Replace. Depending on how the document was
created and whether you really mean Style (as in a named style, defined in
Format > Style) or just a distinctive font. You may need to experiment a
little, but for example, if all the text in your document that you want to
discard uses Arial --

Display the Find and Replace dialog and click the More button.

In the Find box, type: ^? then click Format, select Font, select Arial.
Leave the replace box empty.
Click Replace All.

 

[Suzanne S. Barnhill]

Another approach is to use just the Find dialog, selecting the style as
Jezebel describes and checking the box for "Highlight all items found." Once
Word has found and highlighted them all, click in the document (but not in
one of the highlighted items) and press Ctrl+C. You can then paste all the
selected and copied text into another document or another place in the same
document. Each selected string will be a separate paragraph.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.