saving with read-only protection

[Guest]

Why does Word have this feature where you can Save with Read only protection but if you answer "no" to the prompt you receive when trying to open the file, you can in fact edit a document and save it? Defeats the purpose

I didn't realize this problem until a user I support brought it to my attention.

Using the right click and going to properties and selecting read only is the best option, but perhaps Microsoft should fix this

 

[Charles Kenyon]

You can save with read-only protection. You can also save with a prompt for
read-only that comes up when the file is opened. It is intended to suggest
but not mandate opening the file as read-only. You choose which you want
when you apply the protection.

--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Why does Word have this feature where you can Save with Read only

protection but if you answer "no" to the prompt you receive when trying to
open the file, you can in fact edit a document and save it? Defeats the
purpose.

I didn't realize this problem until a user I support brought it to my attention.

Using the right click and going to properties and selecting read only is

the best option, but perhaps Microsoft should fix this.

 

[Guest]

----- Charles Kenyon wrote: ----

You can save with read-only protection. You can also save with a prompt fo
read-only that comes up when the file is opened. It is intended to sugges
but not mandate opening the file as read-only. You choose which you wan
when you apply the protection

--

Charles Kenyo

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome
--------- --------- --------- --------- --------- --------
This message is posted to a newsgroup. Please post replie
and questions to the newsgroup so that others can lear
from my ignorance and your wisdom

Why does Word have this feature where you can Save with Read onl

protection but if you answer "no" to the prompt you receive when trying t
open the file, you can in fact edit a document and save it? Defeats th
purposethe best option, but perhaps Microsoft should fix this

I guess I don't understand why this feature is even available in Word. Why doesn't Help describe how to use the Properties feature to adequately protect a document from being opened and edited?

 

[Charles Kenyon]

Why doesn't Help describe how to use the Properties feature to adequately
protect a document from being opened and edited?

Possibly because the properties feature won't stop someone from opening and
editing it. Neither will setting it as Read-Only in the save options with a
password.

A relatively novice user can:
1) Change the property back in Windows,
2) Open the document as read-only, edit it, and save it using a different
name, then go into Windows, delete the "read-only" document and rename the
new document to the old name.
3) I'm sure there are other ways.

These days, all the read-only property does is impede accidental changes /
erasure. Even in the days of DOS 1.1 it was relatively easy to change a
read-only file.

Protection, if you want it, may exist at the operating system or network
level marking certain folders as "read-only." Even then, backup remains
essential.

The purpose of the prompt is for documents that you want to routinely and
easily change but not accidently change. I don't have any such documents
that make it worth my time to respond to the prompt but I can conceive of
situations where it would be useful.

--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

----- Charles Kenyon wrote: -----

You can save with read-only protection. You can also save with a prompt for
read-only that comes up when the file is opened. It is intended to suggest
but not mandate opening the file as read-only. You choose which you want
when you apply the protection.

--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


protection but if you answer "no" to the prompt you receive when trying to
open the file, you can in fact edit a document and save it? Defeats the my only is
the best option, but perhaps Microsoft should fix this.


I guess I don't understand why this feature is even available in

Word. Why doesn't Help describe how to use the Properties feature to
adequately protect a document from being opened and edited?

 

[Guest]

Thank you. Those are very good points

Ki
----- Charles Kenyon wrote: ----

Why doesn't Help describe how to use the Properties feature to adequatel

protect a document from being opened and edited

Possibly because the properties feature won't stop someone from opening an
editing it. Neither will setting it as Read-Only in the save options with
password

A relatively novice user can
1) Change the property back in Windows
2) Open the document as read-only, edit it, and save it using a differen
name, then go into Windows, delete the "read-only" document and rename th
new document to the old name
3) I'm sure there are other ways

These days, all the read-only property does is impede accidental changes
erasure. Even in the days of DOS 1.1 it was relatively easy to change
read-only file

Protection, if you want it, may exist at the operating system or networ
level marking certain folders as "read-only." Even then, backup remain
essential

The purpose of the prompt is for documents that you want to routinely an
easily change but not accidently change. I don't have any such document
that make it worth my time to respond to the prompt but I can conceive o
situations where it would be useful

--

Charles Kenyo

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome
--------- --------- --------- --------- --------- --------
This message is posted to a newsgroup. Please post replie
and questions to the newsgroup so that others can lear
from my ignorance and your wisdom

You can save with read-only protection. You can also save with

prompt fo
read-only that comes up when the file is opened. It is intended t sugges
but not mandate opening the file as read-only. You choose which yo wan
when you apply the protection--------- --------- --------- --------- --------- --------
This message is posted to a newsgroup. Please post replie
and questions to the newsgroup so that others can lear
from my ignorance and your wisdom

Why does Word have this feature where you can Save with Read onl

protection but if you answer "no" to the prompt you receive whe trying t
open the file, you can in fact edit a document and save it? Defeat th

purpose

m

attention

only i
the best option, but perhaps Microsoft should fix this

Word. Why doesn't Help describe how to use the Properties feature t
adequately protect a document from being opened and edited

 

[Charles Kenyon]

Generally, for a pattern document in which you don't want the pattern
changed but do want to make changes and use them for now -- leaving the
pattern untouched -- what you really want is a document template. These are
often stored in Read-Only folders on a network.

It is accessed using File => New. This creates a _new_ document with the
content and formatting of the template. That document is then possibly
changed, printed, and saved. Next time, File => New is used again.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Thank you. Those are very good points.

Kim
----- Charles Kenyon wrote: -----

Why doesn't Help describe how to use the Properties feature to

adequately
protect a document from being opened and edited?

Possibly because the properties feature won't stop someone from opening and
editing it. Neither will setting it as Read-Only in the save options with a
password.

A relatively novice user can:
1) Change the property back in Windows,
2) Open the document as read-only, edit it, and save it using a different
name, then go into Windows, delete the "read-only" document and rename the
new document to the old name.
3) I'm sure there are other ways.

These days, all the read-only property does is impede accidental changes /
erasure. Even in the days of DOS 1.1 it was relatively easy to change a
read-only file.

Protection, if you want it, may exist at the operating system or network
level marking certain folders as "read-only." Even then, backup remains
essential.

The purpose of the prompt is for documents that you want to routinely and
easily change but not accidently change. I don't have any such documents
that make it worth my time to respond to the prompt but I can conceive of
situations where it would be useful.

--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

with a
prompt for

read-only that comes up when the file is opened. It is

intended to
suggest

but not mandate opening the file as read-only. You choose

which you
want

when you apply the protection. awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Why does Word have this feature where you can Save with Read only

protection but if you answer "no" to the prompt you receive

when
trying to

open the file, you can in fact edit a document and save it?

Defeats

the

to

my only is
the best option, but perhaps Microsoft should fix this.

available in
Word. Why doesn't Help describe how to use the Properties feature to
adequately protect a document from being opened and edited?