rule to MOVE (not COPY & move) of email


G

Guest

Often I would like to move (not copy) some specific messages from the Sent
Items folder to other folders. I have set a rule to move a copy of these
specific sent items. This gives me 2 copies, 1 in sent items folder and 1 in
specified folder. I have tried several work-arounds, but cannot find existing
option settings or rule components or combinations of them which will move
(without copy) email from Sent Items folder to another folder. I do not
always want all copies of all sent emails to be in the sent items folder and
have another copy somewhere else. It gets confusing.
Have tried using "In folders other than the Inbox, save email in folder with
original email". Sometimes I have email in the Inbox (and have no reason to
put it in a special sub folder) so this feature will not work for these
messages.
Please give us a rule which will MOVE SENT email to another specified
folder. Thank you.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=62e0b642-653d-4617-a8d8-ee24a691e5b9&dg=microsoft.public.outlook.general
 
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R

Roady [MVP]

Already possible; simply disable the generic option to save all sent items
in the Sent Items folder and create a rule to move it to another folder.
Also use the action "stop processing rules" and sort the rules accordingly.
End with a generic rule to save in Sent Items so that if none of the rules
apply the message will be saved in the Sent Items folder.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within Windows
-Properly back-up and restore your Outlook data
 
G

Guest

Roady,
Maybe i don't understand your suggestion, but, sorry, it does not work. Yes
I have disabled the option to save all sent itmes, but a copy still appears
in the sent items folder (marked as read) and a copy appears in the
designated folder (marked as unread).

The "move" rule (without copy) is only available for items that I receive.
The only "move" rule available for items sent, says it will "move a copy".
Evidentially it makes a copy in the sent items folder and also puts one in
the designated folder.

You're on the right track with your suggestion, but I cannot get it to work.
Thanks for the mention of the generic rule at the end to put any items not
covered by a previous rule to move to the sent items folder.

Here's my rule as it is now:
Apply this rule after I send the message
through the "Davis.B" account
and on this machine only
move a copy to the "Davis.B sent mail" folder.

Thank you,
Davis


Roady said:
Already possible; simply disable the generic option to save all sent items
in the Sent Items folder and create a rule to move it to another folder.
Also use the action "stop processing rules" and sort the rules accordingly.
End with a generic rule to save in Sent Items so that if none of the rules
apply the message will be saved in the Sent Items folder.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within Windows
-Properly back-up and restore your Outlook data

-----
Davis.B said:
Often I would like to move (not copy) some specific messages from the Sent
Items folder to other folders. I have set a rule to move a copy of these
specific sent items. This gives me 2 copies, 1 in sent items folder and 1
in
specified folder. I have tried several work-arounds, but cannot find
existing
option settings or rule components or combinations of them which will move
(without copy) email from Sent Items folder to another folder. I do not
always want all copies of all sent emails to be in the sent items folder
and
have another copy somewhere else. It gets confusing.
Have tried using "In folders other than the Inbox, save email in folder
with
original email". Sometimes I have email in the Inbox (and have no reason
to
put it in a special sub folder) so this feature will not work for these
messages.
Please give us a rule which will MOVE SENT email to another specified
folder. Thank you.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=62e0b642-653d-4617-a8d8-ee24a691e5b9&dg=microsoft.public.outlook.general
 
R

Roady [MVP]

Yes, and you have to add the action "stop processing rules" to that rule to
prevent that multiple rules apply to the same message (like the generic one
in the end).

All should work correctly then ;-)

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within Windows
-Properly back-up and restore your Outlook data

-----
Davis.B said:
Roady,
Maybe i don't understand your suggestion, but, sorry, it does not work.
Yes
I have disabled the option to save all sent itmes, but a copy still
appears
in the sent items folder (marked as read) and a copy appears in the
designated folder (marked as unread).

The "move" rule (without copy) is only available for items that I receive.
The only "move" rule available for items sent, says it will "move a copy".
Evidentially it makes a copy in the sent items folder and also puts one in
the designated folder.

You're on the right track with your suggestion, but I cannot get it to
work.
Thanks for the mention of the generic rule at the end to put any items not
covered by a previous rule to move to the sent items folder.

Here's my rule as it is now:
Apply this rule after I send the message
through the "Davis.B" account
and on this machine only
move a copy to the "Davis.B sent mail" folder.

Thank you,
Davis


Roady said:
Already possible; simply disable the generic option to save all sent
items
in the Sent Items folder and create a rule to move it to another folder.
Also use the action "stop processing rules" and sort the rules
accordingly.
End with a generic rule to save in Sent Items so that if none of the
rules
apply the message will be saved in the Sent Items folder.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within
Windows
-Properly back-up and restore your Outlook data

-----
Davis.B said:
Often I would like to move (not copy) some specific messages from the
Sent
Items folder to other folders. I have set a rule to move a copy of
these
specific sent items. This gives me 2 copies, 1 in sent items folder and
1
in
specified folder. I have tried several work-arounds, but cannot find
existing
option settings or rule components or combinations of them which will
move
(without copy) email from Sent Items folder to another folder. I do not
always want all copies of all sent emails to be in the sent items
folder
and
have another copy somewhere else. It gets confusing.
Have tried using "In folders other than the Inbox, save email in folder
with
original email". Sometimes I have email in the Inbox (and have no
reason
to
put it in a special sub folder) so this feature will not work for these
messages.
Please give us a rule which will MOVE SENT email to another specified
folder. Thank you.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=62e0b642-653d-4617-a8d8-ee24a691e5b9&dg=microsoft.public.outlook.general
 
Ad

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M

McMick

Mark several occurences of same email in different folders as read!!!???

I created some 'search' folder rules that will copy mail from my Inbox to
these folders, i.e. 'all emails from Bill to Bills folder'. Then I can
easily look at all of Bill's mail quickly and easily.

Problem is that when I read the mail in the 'Inbox' it gets marked as read
but the mail in Bill's folder does not get marked as read. Any way to get
both occurences of the email shown as 'marked as read'?

Don't see any way to mark the same email in multiple folders as read when I
read it in the Inbox....

Mick

Roady said:
Yes, and you have to add the action "stop processing rules" to that rule to
prevent that multiple rules apply to the same message (like the generic one
in the end).

All should work correctly then ;-)

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within Windows
-Properly back-up and restore your Outlook data

-----
Davis.B said:
Roady,
Maybe i don't understand your suggestion, but, sorry, it does not work.
Yes
I have disabled the option to save all sent itmes, but a copy still
appears
in the sent items folder (marked as read) and a copy appears in the
designated folder (marked as unread).

The "move" rule (without copy) is only available for items that I receive.
The only "move" rule available for items sent, says it will "move a copy".
Evidentially it makes a copy in the sent items folder and also puts one in
the designated folder.

You're on the right track with your suggestion, but I cannot get it to
work.
Thanks for the mention of the generic rule at the end to put any items not
covered by a previous rule to move to the sent items folder.

Here's my rule as it is now:
Apply this rule after I send the message
through the "Davis.B" account
and on this machine only
move a copy to the "Davis.B sent mail" folder.

Thank you,
Davis


Roady said:
Already possible; simply disable the generic option to save all sent
items
in the Sent Items folder and create a rule to move it to another folder.
Also use the action "stop processing rules" and sort the rules
accordingly.
End with a generic rule to save in Sent Items so that if none of the
rules
apply the message will be saved in the Sent Items folder.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-FREE tool; QuickMail. Create new Outlook items anywhere from within
Windows
-Properly back-up and restore your Outlook data

-----
Often I would like to move (not copy) some specific messages from the
Sent
Items folder to other folders. I have set a rule to move a copy of
these
specific sent items. This gives me 2 copies, 1 in sent items folder and
1
in
specified folder. I have tried several work-arounds, but cannot find
existing
option settings or rule components or combinations of them which will
move
(without copy) email from Sent Items folder to another folder. I do not
always want all copies of all sent emails to be in the sent items
folder
and
have another copy somewhere else. It gets confusing.
Have tried using "In folders other than the Inbox, save email in folder
with
original email". Sometimes I have email in the Inbox (and have no
reason
to
put it in a special sub folder) so this feature will not work for these
messages.
Please give us a rule which will MOVE SENT email to another specified
folder. Thank you.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=62e0b642-653d-4617-a8d8-ee24a691e5b9&dg=microsoft.public.outlook.general
 

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