Repost: Protecting part of a template

[Guest]

In Word 2003 is there a way to protect only parts of a template (where form
fields are located)? But allow the user to make other modifications (not
involving form fields) -- for example, changing footer, adding additional
rows to a table, deleting unnecessary or non-applicable text, updating TOC,
other minor formatting changes, etc

 

[Summer]

Yes, by using sections and Protecting specific sections.

In your document:
Insert Next Page Breaks below the protected areas (thereby creating
Sections)

This is a Table for freely editing in Section 1 and typing (Insert Break
Next Page Break to create Section 1)

This is Section 2 (obviouslly it is following section 1) This has formfields
(Insert Break Next Page Break at end of Formfields)

This is section 3 and is where you can type body text and insert autotext
and graphics etc.

Save document

Go to Menu Tools ! Protect Document
Move to Section 2 Table with Formfields

2. Editing Restrictions (Task Pane v 2003 )
to restrict editing to "Filling in Forms"
Click on "Select Sections" (just underneath 2. Editing Restrictions)
Check box Section 2
Then "Yes Start Enforcing and Password PROTECT (write it down) or leave out
password
Save document

Then open you will be restricted to TAB only in Formfields Section 2 of
document.

Hope this helps ...

 

[Stefan Blom]

But note that there are things you cannot do even in an unprotected section
of a protected document. See
http://word.mvps.org/faqs/macrosvba/SpellcheckProtectDoc.htm.

 

[Guest]

Does the restriction also apply to updating footers?

 

[Stefan Blom]

I believe it does, at least in Word 2007. Currently, I don't have access to
Word 2003 so I can't test it there, though.

Note that if the footer should reflect text in the document, this can be
accomplished with a STYLEREF field referencing a paragraph or character
style (see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm); these fields
work in the headers (or footers) of protected as well as unprotected
sections (add them before protecting the document).

--
Stefan Blom
Microsoft Word MVP


in message

Does the restriction also apply to updating footers?