Remove User Name in Outlook printout

  • Thread starter Thread starter Sur
  • Start date Start date
S

Sur

[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user who has
left our company.
When we print the emails, my name will be shown on the printed page (above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur
 
Hi Sur,

Thanks for your posting here.

Based on my experience, Outlook mail messages include heading fields, such
as From, To, Cc, Bcc, and Subject information, when printed. This is
feature in Outlook to distinguish the message printed from Outlook and
other programs. There is no method to directly control it. This behavior is
by design.

To remove these information, you need to save the message to other formats
such as .HTM or .DOC. Print the content of the message from other programs.
Please refer to the following information:
1. Open a message.
2. Click File-Save As to save the message an RTF file .
3. Open the saved RTF file, delete or modify the header fields in the RTF
file, and print the contents of the message.

Your understanding is appreicated. If you need further help, just post back
to let me know. Happy New Year!

Thanks & Regards
Alan Sun
Microsoft Online Partner Support

Get Secure! - www.microsoft.com/security
=====================================================
When responding to posts, please "Reply to Group" via your newsreader so
that others may learn and benefit from your issue.
=====================================================

This posting is provided "AS IS" with no warranties, and confers no rights.



--------------------
From: "Sur" <[email protected]>
Subject: Remove User Name in Outlook printout
Date: Wed, 29 Dec 2004 15:20:13 +0800
Lines: 17
X-Priority: 3
X-MSMail-Priority: Normal
X-Newsreader: Microsoft Outlook Express 6.00.2800.1437
X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2800.1441
Message-ID: <#[email protected]>
Newsgroups:
microsoft.public.exchange.admin,microsoft.public.exchange.clients,microsoft.
public.outlook,microsoft.public.outlook.general,microsoft.public.outlook.pro
gram_forms,microsoft.public.outlook.program_vba
Distribution: world
NNTP-Posting-Host: 203.127.43.196
Path:
cpmsftngxa10.phx.gbl!TK2MSFTFEED01.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP12
phx.gbl
Xref: cpmsftngxa10.phx.gbl microsoft.public.exchange.clients:89570
microsoft.public.outlook:506503 microsoft.public.outlook.general:265808
microsoft.public.outlook.program_forms:76427
microsoft.public.outlook.program_vba:43799
microsoft.public.exchange.admin:461407
X-Tomcat-NG: microsoft.public.outlook.general

[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user
who has
left our company.
When we print the emails, my name will be shown on the printed page
(above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur
 
Hi Alan,

I want all the email headers to be printed.
That is for sure as all the emails will be used for court evidence.

What I don't want is My name to appear in the email that I printed out.
Outlook will print the name of the user who print the email on the top of
the page.
It looks something like this:

--------------8< ------------- cut here-----------------------------------

My-Name <---- I don't want my name to be printed here.
----------------------------------------------------------------------------
--
From: xxxxxxxxxxx
Sent : xxxxxxxxxxx
To: xxxxxxxxxx
Cc: xxxxxxxxx
Subject: xxxxxxxxxx

[Email Contents]

--------------8< ------------- cut here-----------------------------------

Any suggestions?
Thanks.

,Sur

Alan Sun said:
Hi Sur,

Thanks for your posting here.

Based on my experience, Outlook mail messages include heading fields, such
as From, To, Cc, Bcc, and Subject information, when printed. This is
feature in Outlook to distinguish the message printed from Outlook and
other programs. There is no method to directly control it. This behavior is
by design.

To remove these information, you need to save the message to other formats
such as .HTM or .DOC. Print the content of the message from other programs.
Please refer to the following information:
1. Open a message.
2. Click File-Save As to save the message an RTF file .
3. Open the saved RTF file, delete or modify the header fields in the RTF
file, and print the contents of the message.

Your understanding is appreicated. If you need further help, just post back
to let me know. Happy New Year!

Thanks & Regards
Alan Sun
Microsoft Online Partner Support

Get Secure! - www.microsoft.com/security
=====================================================
When responding to posts, please "Reply to Group" via your newsreader so
that others may learn and benefit from your issue.
=====================================================

This posting is provided "AS IS" with no warranties, and confers no rights.



--------------------
From: "Sur" <[email protected]>
Subject: Remove User Name in Outlook printout
Date: Wed, 29 Dec 2004 15:20:13 +0800
Lines: 17
X-Priority: 3
X-MSMail-Priority: Normal
X-Newsreader: Microsoft Outlook Express 6.00.2800.1437
X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2800.1441
Message-ID: <#[email protected]>
Newsgroups:
microsoft.public.exchange.admin,microsoft.public.exchange.clients,microsoft.public.outlook,microsoft.public.outlook.general,microsoft.public.outlook.pro
gram_forms,microsoft.public.outlook.program_vba
Distribution: world
NNTP-Posting-Host: 203.127.43.196
Path:
cpmsftngxa10.phx.gbl!TK2MSFTFEED01.phx.gbl!TK2MSFTNGP08.phx.gbl!TK2MSFTNGP12
phx.gbl
Xref: cpmsftngxa10.phx.gbl microsoft.public.exchange.clients:89570
microsoft.public.outlook:506503 microsoft.public.outlook.general:265808
microsoft.public.outlook.program_forms:76427
microsoft.public.outlook.program_vba:43799
microsoft.public.exchange.admin:461407
X-Tomcat-NG: microsoft.public.outlook.general

[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user
who has
left our company.
When we print the emails, my name will be shown on the printed page
(above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur
Click to expand...
 
Sur:

If the former user's mailbox is still accessible, can't you just create an
Outlook profile for it and logon directly and print the e-mails?

Regards,
Martin
 
That is a very good suggestion!
I do not know if it will cause any "legal" issue, but I'll let my Management
decide.
Thanks!

Any other suggestions are still welcome tho' :-)


,Sur

MartinHTN said:
Sur:

If the former user's mailbox is still accessible, can't you just create an
Outlook profile for it and logon directly and print the e-mails?

Regards,
Martin

Sur said:
[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user who
has
left our company.
When we print the emails, my name will be shown on the printed page (above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur
Click to expand...
Click to expand...
 
Hi,

Our Legal Department doesn't allow us to do that as it is called
"manufacturing" the evidences :-(

Any other methods that I could try?


Sur said:
That is a very good suggestion!
I do not know if it will cause any "legal" issue, but I'll let my Management
decide.
Thanks!

Any other suggestions are still welcome tho' :-)


,Sur

MartinHTN said:
Sur:

If the former user's mailbox is still accessible, can't you just create an
Outlook profile for it and logon directly and print the e-mails?

Regards,
Martin

Sur said:
[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user who
has
left our company.
When we print the emails, my name will be shown on the printed page (above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur
Click to expand...
Click to expand...
Click to expand...
 
Sur said:
Our Legal Department doesn't allow us to do that as it is called
"manufacturing" the evidences :-(
Click to expand...

You should ask your legal deprtment about the loss of meta data when
you transfer the message to hardcopy. Routing information, dates, etc.
aren't printed. What about attachments? When yo print a spreadsheet
you don't get the formulas. When youprint a MS word document you don't
get the author, and other info, nor do you usually get the alterations
which are present. What about links in mail to other files? Will you
print them, too? What about supporting message tracking or SMTP
protocol logs?

IANAL, but I think that by relying on paper as evidence they're
putting themselves at risk of being challenged as to the authenticity
of the data.
 
Hi Rich,

THANK YOU for the lesson in "legality & authenticity " thingy :-)
I just want to get the task done asap :-))
At the end, I imported all messages to OE, set my name to ".", and print out
all the emails.
What appeared on top is just a dot. Our Legal is happy, job done.
Thanks again to all who've chipped in!


,Sur
 
Rich Matheisen said:
You should ask your legal deprtment about the loss of meta data when
you transfer the message to hardcopy.
Click to expand...

Since when do "legal department" and "common sense" have anything to do with
each other?
 
Brian Tillman said:
Since when do "legal department" and "common sense" have anything to do with
each other?
Click to expand...

When they start losing.

Managing risk ain't easy.
 
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