Reducing email size

[nikand]

I am using Outlook 2003. I am trying to paste a jpeg (547 kb) in the body of
the message. But the final mail size in the outbox becomes as large as 2 MB.
How do I reduce the size of the mail

 

[Pat Willener]

What message type are you using? If HTML, try using Insert | Picture,
and see if the resulting message size is better.

 

[nikand]

Hi, I am using HTML and insert/picture...thats results in an increased
size...is there any other way

 

[VanguardLH]

I am using Outlook 2003. I am trying to paste a jpeg (547 kb) in the body of
the message. But the final mail size in the outbox becomes as large as 2 MB.
How do I reduce the size of the mail

Binary files will always mushroom in size when added to an e-mail. All
e-mail - and I mean *all* e-mail - gets sent as text. Binary content is
converted into text and delimited by a MIME section within the body of
the e-mail. The conversion (encoding) changes the binary file into a
very long text string. That encoding results in increasing the size of
the content.

You could reduce the size of the file that you are trying to attach.
Often you can go down to 50% before the picture starts to look really
bad (how much you can compress without severe degradation depends on
what is in the picture). Both Paint.Net and Irfanview (both free) and
other image utilities let you specify the compression ration when you
save a JPEG image to a file.

When attaching an binary file in OL2003, isn't Attachment Options at the
right-end of the window? Attach the file, go to Attachment Options,
select Picture Options, and pick a size. The attachment is not reduced
until you actually send it (so the recipient gets a smaller file).

(I don't use OL2003 so the above is just what I found by doing a good
old Google search.)

 

[nikand]

Thanks a lot. Will try out your solution

Binary files will always mushroom in size when added to an e-mail. All
e-mail - and I mean *all* e-mail - gets sent as text. Binary content is
converted into text and delimited by a MIME section within the body of
the e-mail. The conversion (encoding) changes the binary file into a
very long text string. That encoding results in increasing the size of
the content.

You could reduce the size of the file that you are trying to attach.
Often you can go down to 50% before the picture starts to look really
bad (how much you can compress without severe degradation depends on
what is in the picture). Both Paint.Net and Irfanview (both free) and
other image utilities let you specify the compression ration when you
save a JPEG image to a file.

When attaching an binary file in OL2003, isn't Attachment Options at the
right-end of the window? Attach the file, go to Attachment Options,
select Picture Options, and pick a size. The attachment is not reduced
until you actually send it (so the recipient gets a smaller file).

(I don't use OL2003 so the above is just what I found by doing a good
old Google search.)

 

[Brian Tillman [MVP - Outlook]]

I am using Outlook 2003. I am trying to paste a jpeg (547 kb) in the body of
the message. But the final mail size in the outbox becomes as large as 2 MB.
How do I reduce the size of the mail

Does that surprise you? Mail cannot actually transmit binary information like
pictures. Instead an encoding scheme called MIME (Multipurpose Internet Mail
Extensions) to convert the binary information into plain text. This can
greatly expand the size of the message because of how the binary information
must be encoded. The result is a much larger message.