Really Need to Get Mail Merge to Work for Mass E-mails to Clients

[Guest]

Hello,

I have been trying real hard to get a mail merge completed so my client
contacts can be in a group so everyones e-mail is not public in the to field.
I go through the steps in 287561 for Outlook 2002 and 2003 but I end up with
a word document thats a list of e-mail addresses.

Don't I need something that will work in the to field like a distribution
list? - or - how do I get the created document into the to field for
individual e-mails?

Do I save it somehow and list it by name or what?

Any help is really appreaciated, I am getting behind and need to reach those
I have worked with.

 

[Sue Mosher [MVP-Outlook]]

When you set up the merge, you'll have a choice of what kind of output -- new document, printer, or email. For best results, start the merge in your Outlook contacts folder by choosing Tools | Mail Merge. You'll see the option I'm talking about at the lower left of Outlook's mail merge dialog.

Mail merge sends an individual message to each recipient.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Thanks Sue but this does not help me. I do click on new document and e-mail,
but I end up with a word form letter as the other drop down indicates.

I get a multipage word doc thats a long list of e-mail addresses double
spaced with lines.

I have never gotten any thing that seems like it is useable for e-mailing.

 

[Sue Mosher [MVP-Outlook]]

On the Outlook mail merge dialog, you should set these options:

1) Document type = form letters
2) Merge to = e-mail
3) Message subject line = <text of your choice>

After Word opens, you need to do the following:

1) Write and format the message that you want to send, inserting merge fields where you want to personalize it with your clients' information.

2) On the mail merge toolbar, click the Merge to E-mail button, not Merge to New Document.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers