QuickParts not a substitute for Autocorrect>Autotext

[Pat Garard]

Thanks Beth!

The 'Help' within the Beta is sparse - almost zilch on Quickparts.

Lots of people are discovering all these things over 'n over - nice to
have a focus or clearing house on such things.

Thanks again.
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

I'm sure there's a LOT we all still don't know so I want 'More' too. ;-)

Are you referring to how Quick Parts and AutoText work or something else? If
it's general information you're after, there are a few articles on Office 2007
on this page and they will be updated periodically:
http://www.microsoft.com/office/preview/community/article_archive.mspx

Please post all follow-up questions to the newsgroup. Requests for assistance
by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Hi Beth,

This is a High Quality response - thank you.

I, for one, would like to know More...

...is there information we don't know about??
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

Did you assign the entries to the AutoText Gallery or Quick Parts gallery?
If you added them to the AutoText gallery then you can add the AutoText
command to the QAT which provides access to the AutoText gallery and the
ability to create new AutoText entries. To do so: right-click the Ribbon and
select "Customize Quick Access Toolbar". In the "Commands not in the
Ribbon", locate "AutoText" and add it to your QAT.

Although the AutoComplete tips are no longer available, you can type the
first few letters and press F3 to insert the entry or add the "Insert
AutoText" command to the QAT - it's in the "Commands not in the Ribbon" as
well.

Granted this isn't the perfect solution, but it's a little better than
opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of the new
UI, I'd say what they need to do is modify the current AutoText command and
organize the AutoText entries in to submenus according to the Category
(previously the Style) - similar to the way it used to be.

You can also still use Word for email. The "Email" command can also be found
in the "Commands not in the Ribbon" category for QAT customization. As in
previous versions, this will toggle the email headers and allow you to send
email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open the
template in Word 2003 and run the Backup procedure which will create a
document of your AutoCorrect entries. Then open AutoCorrect.dot in Word 2007
and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word, open
the Microsoft Office Button, and click Upgrade. Then save it in the new file
format.

They also need to return the functionality to import AutoText entries in
Word 2007. The Organizer is still around but it no longer has the AutoText
tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/


"Greg Gates" <greg AT ringdesigner.com> wrote in message
Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data
of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific
topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming
and
not very cost effective. So we would just go to "Autocorrect>Autotext"
pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text.
We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using
the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new
2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire
function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
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[squarci]

That's fantastic Beth! I now have all my autotext entries back again!

As regards E-mail via Word, that's not so efficient as writing directly
in Outlook. Do you know of any way of transferring the Word Autotext
entries to Outlook?

Many thanks!

Daniele

 

[squarci]

That's fantastic Beth! I now have all my autotext entries back again!

As regards E-mail via Word, that's not so efficient as writing directly
in Outlook. Do you know of any way of transferring the Word Autotext
entries to Outlook?

Many thanks!

Daniele

 

[Beth Melton]

Unforunately, although Word functionality is available in Outlook, it
no longer uses WinWord.exe for its email editor. IOW, there is little
sharing between them.

You can utilize Quick Parts for Outlook which is found on the Insert
tab. Since there isn't currently a means to transfer AutoText as there
was in previous versions, I suspect another utility will be developed
so you could transfer your AutoText from Word to Outlook.(I hope
anyway!). So you may want to hold off on recreating them by hand if
you can.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Beth Melton]

Unforunately, although Word functionality is available in Outlook, it
no longer uses WinWord.exe for its email editor. IOW, there is little
sharing between them.

You can utilize Quick Parts for Outlook which is found on the Insert
tab. Since there isn't currently a means to transfer AutoText as there
was in previous versions, I suspect another utility will be developed
so you could transfer your AutoText from Word to Outlook.(I hope
anyway!). So you may want to hold off on recreating them by hand if
you can.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Guest]

Hi:

I have been using Word 2000 for some time, and just started having two very
strange problems with Autotext:

(1) When I'm prompted to complete a word (e.g. typing "reas.." prompts
"reasonable" in box) and, to insert the word, I hit enter ... and the word
doesn't insert. Hitting enter just makes the cursor go down a line (e.g.
"reas" is left on line one, and cursor shifts down to next line, as if I hit
enter in absence of any Autotext functionality being present)

(2) When I hit F3 (rather than enter, which I MUCH prefer) to insert the
Autotext entry, a word is inserted, but it enters a whole different word from
my custom Autotext list (e.g. I type "reas," box appears prompting for
"reasonable," I hit F3, and from out of left field the word "discussion" is
inserted).

These problems are driving me nuts. I rely on Autotext heavily.

Has anyone ever heard of these problems, and know how I may be able to fix
them such that Enter works again, and the right words fill in? Any
assistance would be very much appreciated!

Thanks
Mike

 

[Guest]

I certainly agree. I don't care to even learn about Quick Parts. At best,
it looks mouldy, funky, rotten, rancent to me.

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Beth Melton]

I have been working with Quick Parts for about a year now and I
suspect you'll change your mind once you learn they're nothing more
than enhanced AutoText.

In the past it was difficult to organize your AutoText entries - you
had to know you needed to associate them with a style in order to
categorize them, there wasn't a Gallery (preview) of your entries
unless you used the AutoText dialog box. If you wanted a list of
AutoText entries for selection in a document you needed to know how to
create an AutoText list field (and the style aspect), and the built-in
AutoText entries were primarily text. While you could use AutoText for
graphics and such, this aspect wasn't widely known.

Now it's easy to organize/categorize them, you don't have to memorize
names - you can see a preview instead, and in the new Controls you can
insert a Building Blocks/Quick Parts control to insert a list of
entries for selection in a document (think templates), and the fact
they can be used for more then just text is more visible in light of
the built-in entries. Granted most of this was available in previous
versions, but now 'how to' is simple and straightforward.

PLUS, one of the coolest aspects is the built-in entries are linked to
the document theme. Try this, create a new document, from the Insert
tab, open the Cover Page gallery and insert a cover page such as "Mod"
(although a bit too much for my taste, it will demonstrate the various
elements the best). Then from the Page Layout tab, open the Themes
gallery and hover over the various document themes. Note the Live
Preview and how the elements in the previously inserted cover page
automatically update to the document theme.

Then on the Insert tab, open the Header gallery and note the gallery
previews, they also match the document theme. So newly inserted Quick
Parts will not need to be reformatted, it's just a matter of inserting
them. And if the document theme ever changes the previously inserted
elements will update.

Note that some Quick Parts do not update to the document theme in B2 -
these were all corrected in a later build.

Also note, this is still a beta and I suspect we'll see improvements
to Quick Parts in the future.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/