.pst stays the same size after archiving


J

JeffKnob

At work we have a shared network drive that has a specific
size allocated for each user. This drive contains our
outlook .pst file so that we can move from computer to
computer and still access it. The company has set that
the allocated space should be no larger than 100mb however
our outlook .pst grows to be that size and therefore
causes errors. We have been told that we should archive
our emails and save that archive to a different drive. In
theory this sounds like a good plan but after archiving
the size of the .pst file doesn't decrease in size. Our
IT dept. refuses to increase our shared drive size because
of corporate rules and they don't support Outlook because
it is a tool that our client requires us to have. We
basically would like to know if there is a way to archive
our emails and reduce the size of the .pst file that is
stored on a drive that can't be increased.

P.S. We have also tried simply deleting some emails but
that doesn't reduce the size either.

Thanks.
 
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J

JeffKnob

How do you compact the file after I archive? I don't need
to shrink the size of the archived .pst, I need to have
the .pst left over after archive to become smaller. I
figured by archiving I am removing some of the older
emails so I can store them somewhere else.
-----Original Message-----
Did you compact the file after running the archive?
--
Russ Valentine
[MVP-Outlook]
At work we have a shared network drive that has a specific
size allocated for each user. This drive contains our
outlook .pst file so that we can move from computer to
computer and still access it. The company has set that
the allocated space should be no larger than 100mb however
our outlook .pst grows to be that size and therefore
causes errors. We have been told that we should archive
our emails and save that archive to a different drive. In
theory this sounds like a good plan but after archiving
the size of the .pst file doesn't decrease in size. Our
IT dept. refuses to increase our shared drive size because
of corporate rules and they don't support Outlook because
it is a tool that our client requires us to have. We
basically would like to know if there is a way to archive
our emails and reduce the size of the .pst file that is
stored on a drive that can't be increased.

P.S. We have also tried simply deleting some emails but
that doesn't reduce the size either.

Thanks.


.
 
R

Roady [MVP]

Rightclick the root folder (probably Outlook Today)-> Properties-> button
Advanced-> button Compact Now...

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-Creating Signatures
-Create an Office XP CD slipstreamed with Service Pack 3

-----
JeffKnob said:
How do you compact the file after I archive? I don't need
to shrink the size of the archived .pst, I need to have
the .pst left over after archive to become smaller. I
figured by archiving I am removing some of the older
emails so I can store them somewhere else.
-----Original Message-----
Did you compact the file after running the archive?
--
Russ Valentine
[MVP-Outlook]
At work we have a shared network drive that has a specific
size allocated for each user. This drive contains our
outlook .pst file so that we can move from computer to
computer and still access it. The company has set that
the allocated space should be no larger than 100mb however
our outlook .pst grows to be that size and therefore
causes errors. We have been told that we should archive
our emails and save that archive to a different drive. In
theory this sounds like a good plan but after archiving
the size of the .pst file doesn't decrease in size. Our
IT dept. refuses to increase our shared drive size because
of corporate rules and they don't support Outlook because
it is a tool that our client requires us to have. We
basically would like to know if there is a way to archive
our emails and reduce the size of the .pst file that is
stored on a drive that can't be increased.

P.S. We have also tried simply deleting some emails but
that doesn't reduce the size either.

Thanks.


.
 
G

Guest

You need to right click on the top of the outlook tree and click properties. Then click on advanced and click the Compact Now button :)
 
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R

Russ Valentine [MVP-Outlook]

Just compact the PST file from which you've archived. R click the Root
Folder > Properties > Advanced... > Compact Now
--
Russ Valentine
[MVP-Outlook]
JeffKnob said:
How do you compact the file after I archive? I don't need
to shrink the size of the archived .pst, I need to have
the .pst left over after archive to become smaller. I
figured by archiving I am removing some of the older
emails so I can store them somewhere else.
-----Original Message-----
Did you compact the file after running the archive?
--
Russ Valentine
[MVP-Outlook]
At work we have a shared network drive that has a specific
size allocated for each user. This drive contains our
outlook .pst file so that we can move from computer to
computer and still access it. The company has set that
the allocated space should be no larger than 100mb however
our outlook .pst grows to be that size and therefore
causes errors. We have been told that we should archive
our emails and save that archive to a different drive. In
theory this sounds like a good plan but after archiving
the size of the .pst file doesn't decrease in size. Our
IT dept. refuses to increase our shared drive size because
of corporate rules and they don't support Outlook because
it is a tool that our client requires us to have. We
basically would like to know if there is a way to archive
our emails and reduce the size of the .pst file that is
stored on a drive that can't be increased.

P.S. We have also tried simply deleting some emails but
that doesn't reduce the size either.

Thanks.


.
 
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