PST management

[Doreen]

We're using Outlook XP, on an Exchange 2000 Server.

Right now we're using Archives (pst's) to manage mail and to keep the bulk
of email off the Exchange server. Since we're a law firm, our users tend to
keep everything, so the PST's grow very quickly.

Right now the way I've been "breaking up" the pst's is by folder name. So a
user will have an A thru F pst, G through M pst, etc. I'm wondering if
there's anything that can help me with this process, as at the moment I am
manually creating new pst's and manually moving folders into them.

What I'm looking for is twofold...something that can help "break up" pst's
in a human logic way (by folder name) and something that can monitor the
size of the files and assist in breaking up the files when they start
getting too large. I do not want to have multiple archives with the same
folder name (half of Client A's email in archive1.pst and the other half in
archive2.pst), but I do need a way to keep from corrupting my pst's.

We are not currently thinking of moving to Outlook 2003 which I understand
can handle larger PST's, so I'd like to hear if anyone has solutions that
don't include upgrading. But if anyone has ANY information or advice at
all, I'd be eternally grateful..

Thanks!

Doreen

 

[Roady [MVP]]

Better is to manage this on the Exchange side. There are archive tools
available that let you move messages out of the Exchange database into the
archive server completely transparent to the user; When they click on an
archived messages they will never know that it actually came from the
archive server and not the Exchange server.

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

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