Prohibit scheduling in blocked out time.

[Guest]

How do I block out time frames on a shared calendar in Outlook so that those who are viewing and scheduling appointments CANNOT schedule appointments for me within that time frame? Right now, I will block out time by making a new appointment and "showing as busy." However, the people scheduling those appointments do not always honor the time I have put aside and schedule appointments in that time frame anyway. Is there ANY way I can make it so that the time is completely UNAVAILABLE to anyone trying to schedule appointments so that when they TRY to schedule the appointment, it will not allow them to do so?

PLEASE HELP!

 

[Nikki]

What you are doing now is probably the most effective way.
They still can't schedule you for an appointment without your
approval (unless you have Outlook auto-processing your
appointments).

--
Nikki Peterson [MVP - Outlook]

How do I block out time frames on a shared calendar in Outlook so that those
who are viewing and scheduling appointments CANNOT schedule appointments for
me within that time frame? Right now, I will block out time by making a new
appointment and "showing as busy." However, the people scheduling those
appointments do not always honor the time I have put aside and schedule
appointments in that time frame anyway. Is there ANY way I can make it so
that the time is completely UNAVAILABLE to anyone trying to schedule
appointments so that when they TRY to schedule the appointment, it will not
allow them to do so?

PLEASE HELP!

 

[Nikki]

I would suggest that you remove their rights to WRITE on
your calendars. Then have them use the MAKE A MEETING.
This will send you an Invitation that you can either accept or
decline. (Even if you have the autoprocessing turned on, your
system will decline for you because you are already booked
during that time.)

They can still view your calendars, but they cannot write
directly on them.

--
Nikki Peterson [MVP - Outlook]

We must have Outlook autoprocessing the appointments.. We have sales people
who need to pass off their clients to our finance department.. However,
finance needs one day a week to process the paperwork. The sales people
have access to the finance employees' calendars and make appointments for
them. However, on the days the finance folks have blocked out to do
paperwork, the sales people can still go in and make appointments for them..
All they have to do is go to File, New, and Appointment, and they can
schedule it that day for whenever they want.
Is there a way to make those blocked out times completely unavailable to the
sales people? For instance, if one of them went in to make an appointment
during that time, they would be denied or get an error message or something.
They will see that the person has the day blocked off and that they are busy
and they simply don't care. No amount of talking to them or complaining to
their boss is helping, so we thought a better way would be just to prohibit
them from doing it in the first place.