Problems with formatting tossing all over the place

[Georgia]

Hi - I have been working on a long contract which I am
using from a law office that sent me another document
which I am now using as a template. The language of the
document has had to be completely changed to suit our
purposes, but what I find is that when I want to indent,
bold or make any other types of formatting changes, for
example at the bottom of page 6 or 7 of the document, then
the formatting on the first few pages of the document are
lost, i.e., paragraph numbering, new bolding and italics
are now automatically incorporated, etc. I don't know what
this is due to but it is obviously embedded coding. What
also happens is that the document freezes whenever I want
to add some new formatting. What has now happened is I
have created the document from scratch because it has been
much too frustrating to figure out what is wrong with it
and how I can change it.

Do you know what the problem might be?

Many thanks for your help,
Georgia

 

[Charles Kenyon]

See http://www.mvps.org/word/FAQs/Formatting/WholeDocumentReformatted.htm.
For more, see http://addbalance.com/usersguide/styles.htm
http://addbalance.com/usersguide/basic_fomatting.htm and
http://addbalance.com/usersguide/numbering.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Jay Freedman]

It's hard to tell from the symptoms you described, but the most likely cause
is the "Automatic update" setting in some or all of your style definitions.
See http://word.mvps.org/FAQs/Formatting/WholeDocumentReformatted.htm for
information about fixing this, if it is indeed the problem.

In general, taking another office's document and using it as a template is
not a good idea -- there are too many places for bugs to hide, even if you
have a complete understanding of how Word works. I think you're much better
off with your own template, not least because it's less likely to contain
things you don't know about.

For a good background on creating templates, see:

Creating a Template - The Basics (Part I)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

Creating a Template (Part II)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

 

[Guest]

Thanks Jay,

This is very helpful.

Georgia

-----Original Message-----
It's hard to tell from the symptoms you described, but the most likely cause
is the "Automatic update" setting in some or all of your style definitions.
See http://word.mvps.org/FAQs/Formatting/WholeDocumentReformatted.htm
for
information about fixing this, if it is indeed the problem.

In general, taking another office's document and using it as a template is
not a good idea -- there are too many places for bugs to hide, even if you
have a complete understanding of how Word works. I think you're much better
off with your own template, not least because it's less likely to contain
things you don't know about.

For a good background on creating templates, see:

Creating a Template - The Basics (Part I)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

Creating a Template (Part II)
http://word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

--
Regards,
Jay Freedman
Microsoft Word MVP



.

 

[Guest]

Thanks very much Charles, for the references.

Georgia