Printing Lables

[Jack Gillis]

Word 2003
Brother HL1440 Printer or HP Photosmart.
Avery 5383 Labels

I set up a mail merge from Excel to print about 100 name tags. I wanted to
preview the print job on plain paper (8 1/2 X 11) before printing on the
actual label stock.

The paper tray had lots of paper but when I ran the print job, the printer
only printed the first page and then stopped. This is true for both the
Brother and the HP.

However if I started the print job and fed individual sheets in through the
manual slot on the Brother, the job completed properly. I am happy to say
the labels came out just as I expected.

I then set the label option up so that the paper source was the tray rather
than the manual slot. That didn't help. Only the first sheet was printed
again. It is curious to me that when I chose Print Preview, only the first
sheet is presented, not the whole job.

Anyway, is there a way to make the Brother finish the complete job from the
tray so that I don't have to feed all the sheets in through the manual slot?

Thank you very much.

 

[Doug Robbins - Word MVP]

Have you actually executed the merge? Sounds like you might just be
printing the preview of the results.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Jack Gillis]

Thank you.

Oh yes, I have executed the merge. As I said, I can print all the labels
if I feed the sheets in one at a time through the manual slot.

 

[Jack Gillis]

Forgot to add. I can also cycle through all the labels using the tool bar.

 

[Graham Mayor]

Set the page setup options of the merge document not to print from the
manual feed (file > page setup > paper > paper source)

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Jack Gillis]

Thank you, Graham.

I tried all the paper source options (Default tray, Auto Select, Tray 1 and
Manual) and still get only the first page printed. What puzzles me also is
that Print Preview only shows page 1 even when I've changed the view option
to show 2x3 pages.

Thanks again.

 

[Graham Mayor]

Print preview of what? It sounds like you are viewing the merge source
document and have not completed the merge. You will only see more than one
page if you merge to a new document.
See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Jack Gillis]

I completed the merge for sure. All the labels contain the information in
the data source and I can print them all out if I use the manual feed slot.

 

[Doug Robbins - Word MVP]

Execute the merge to a new document and then print that.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Doug Robbins - Word MVP]

I still reckon that you have not actually executed the merge. Your comment
about being able to "cycle through all the labels using the tool bar." is a
dead give-away.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Jack Gillis]

I understand where you are coming from. I repeated the Mail Merge process
and made doubly sure I 'finished the merge' (Step 5 of 6). Still no feed
from the tray.

I am resigned to hand feeding each sheet. I know that works.

Thanks for trying.

 

[Graham Mayor]

What about step 6? Select 'Edit individual letters'. This will create a new
document containing all your records.
Merging is much easier if you follow the procedure at
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Jack Gillis]

OK, Graham. I will give that link a try and see what happens. Since I have
the manual workaround I probably won't spend too much more time on this.

If I haven't said so before, I will now. Thank you very much for your
interest and help in this endeavor.

 

[NNTP]

ok

OK, Graham. I will give that link a try and see what happens. Since I
have the manual workaround I probably won't spend too much more time on
this.

If I haven't said so before, I will now. Thank you very much for your
interest and help in this endeavor.