printing backgrounds in word

[Ryan]

I am wondering if there is a way to add a background in a word document like
a letter head and footer and then when you print for it not to show up? as I
already have pre printed letter head paper. I'm using word 2007. thanks

 

[JoAnn Paules]

Why not just set up a blank template with the top and bottom margins set far
enough in to avoid the pre-printed letterhead?

 

[Graham Mayor]

JoAnn's method is certainly the simplest approach, but where you may have a
document that is sometimes printed on letterheaded stationery and sometimes
on plain paper it can be useful to have the option to print without the
graphic or header/footer text.

It is a fairly simple matter to set up a page with a different first page
header and in that first page header insert a graphic or graphics (scanned?)
of your
letterhead and set the layout property to wrap text. See
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

The graphic will under normal circumstances print. However you can toggle
its display on or off with a macro
http://www.gmayor.com/installing_macro.htm

Sub ToggleHeaderGraphics()
Dim i As Long
Selection.HomeKey wdStory
ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
For i = 1 To Selection.HeaderFooter.Shapes.Count
With Selection
.HeaderFooter.Shapes("Picture " & i).Select
If .ShapeRange.PictureFormat.Brightness = 1# Then
.ShapeRange.PictureFormat.Brightness = 0.5
Else
.ShapeRange.PictureFormat.Brightness = 1#
End If
End With
Next i
ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument
End Sub


The macro works by toggling the brightness of the image(s) between 50%
(normal) and 100% (white out).


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>