PowerPoint 2003 - Converting PPT to PDF

[Guest]

Using either the pdfmaker toolbar icon or printing to distiller for 15mb
powerpoint files takes about 1mb per minute to totally convert. I have tried
using adobe 6 full and adobe 5 full and both versions on a 15MB powerpoint
file it takes 15-20 minutes for it to convert to PDF using either pdfmaker
toolbar icon or printing to distiller. What is causing this anyone know,
have any resource links explaining this?

It also happens on Powerpoint 2000 with adobe 5 full and adobe 6 full. I
know there are third party converting tools but we don't want to use them. I
am trying to find answer as to why it takes 15-20 minutes to convert a 15mb
ppt file.

Thank you for the help!

 

[Steve Rindsberg]

What's in the PPT files and what are your Distiller settings?

 

[Guest]

Thanks Steve!

The powerpoints have lots of charts and graphs in them, in about 3/4's of
the slides I would say. As for the distiller settings, it would be the
default settings for an adobe 5 or 6 full install whatever those are, our
users use the default settings for distiller. I am not sure what to look for
or change with these settings.

 

[Steve Rindsberg]

Thanks Steve!

The powerpoints have lots of charts and graphs in them, in about 3/4's of
the slides I would say.

Charts and graphs shouldn't make the PDFs especially large. Images and a few other
feature might, though.

As for the distiller settings, it would be the
default settings for an adobe 5 or 6 full install whatever those are, our
users use the default settings for distiller. I am not sure what to look for
or change with these settings.

Have a look here:

Large PDF files from Office applications
http://www.rdpslides.com/psfaq/FAQ00086.htm

 

[Guest]

Looks like you are right, there is one slide that has 5 images in it on some
of the powerpoints, when I take them out the total ppt size is about 500mb or
so. Is there a way around this but keeping the images still in there?

 

[Guest]

Oooops, sorry, I meant 500kb not 500mb, when I take those images out of that
slide on the presenations it goes from about 15 MB to 500kb.

 

[Steve Rindsberg]

Oooops, sorry, I meant 500kb not 500mb, when I take those images out of that
slide on the presenations it goes from about 15 MB to 500kb.

See the link I posted earlier. Changing the image compression settings in
Distiller should have a pretty useful effect on the PDF size. But PPT will
still have to make PS from, and Distiller will have to process some humongous
images, all so it can crunch them back to smallness eventually.

Best bet is to squeeze the bloat out of the images to begin with. This and the
links about image size it points to will help with that:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

Executive summary: If you have the original image files, make copies of them,
downsample them to 1024x768 for full-slide images, proportionally smaller if
they occupy less space on the slide and replace the ones that are there now with
the downsampled ones.

Thanks Steve!

The powerpoints have lots of charts and graphs in them, in about 3/4's of
the slides I would say.

Charts and graphs shouldn't make the PDFs especially large. Images and a few other
feature might, though.

As for the distiller settings, it would be the
default settings for an adobe 5 or 6 full install whatever those are, our
users use the default settings for distiller. I am not sure what to look for
or change with these settings.

Have a look here:

Large PDF files from Office applications
http://www.rdpslides.com/psfaq/FAQ00086.htm

:

What's in the PPT files and what are your Distiller settings?

 

[Guest]

Thank you again Steve, your help is appreciated, I will check things out. I
did strip out the images and did as the site said and inserted the jpg's
through menu in PPT ... Insert, Picture, From file to bring it into
PowerPoint but still slow.

Oooops, sorry, I meant 500kb not 500mb, when I take those images out of that
slide on the presenations it goes from about 15 MB to 500kb.

See the link I posted earlier. Changing the image compression settings in
Distiller should have a pretty useful effect on the PDF size. But PPT will
still have to make PS from, and Distiller will have to process some humongous
images, all so it can crunch them back to smallness eventually.

Best bet is to squeeze the bloat out of the images to begin with. This and the
links about image size it points to will help with that:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

Executive summary: If you have the original image files, make copies of them,
downsample them to 1024x768 for full-slide images, proportionally smaller if
they occupy less space on the slide and replace the ones that are there now with
the downsampled ones.

 

[Steve Rindsberg]

Thank you again Steve, your help is appreciated, I will check things out. I
did strip out the images and did as the site said and inserted the jpg's
through menu in PPT ... Insert, Picture, From file to bring it into
PowerPoint but still slow.

How large are the JPGs (in pixels, not KB)

Oooops, sorry, I meant 500kb not 500mb, when I take those images out of that
slide on the presenations it goes from about 15 MB to 500kb.

See the link I posted earlier. Changing the image compression settings in
Distiller should have a pretty useful effect on the PDF size. But PPT will
still have to make PS from, and Distiller will have to process some humongous
images, all so it can crunch them back to smallness eventually.

Best bet is to squeeze the bloat out of the images to begin with. This and the
links about image size it points to will help with that:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

Executive summary: If you have the original image files, make copies of them,
downsample them to 1024x768 for full-slide images, proportionally smaller if
they occupy less space on the slide and replace the ones that are there now with
the downsampled ones.

 

[Guest]

The JPGs ...

1st is 250 x 541
2nd is 333 x 492
3rd is 366 x 451
4th is 370 x 451
5th is 333 x 492

Jim

 

[Steve Rindsberg]

The JPGs ...

1st is 250 x 541
2nd is 333 x 492
3rd is 366 x 451
4th is 370 x 451
5th is 333 x 492

Those don't seem out of hand at all - and the probem now is the speed of
creating PDFs and not the size of the PDF any more, is that right?

What kind of speeds do you get if you create two PDFs, one with that slide
included, another with that slide deleted?

Jim

Thank you again Steve, your help is appreciated, I will check things out. I
did strip out the images and did as the site said and inserted the jpg's
through menu in PPT ... Insert, Picture, From file to bring it into
PowerPoint but still slow.

How large are the JPGs (in pixels, not KB)

:

Oooops, sorry, I meant 500kb not 500mb, when I take those images out of that
slide on the presenations it goes from about 15 MB to 500kb.

See the link I posted earlier. Changing the image compression settings in
Distiller should have a pretty useful effect on the PDF size. But PPT will
still have to make PS from, and Distiller will have to process some humongous
images, all so it can crunch them back to smallness eventually.

Best bet is to squeeze the bloat out of the images to begin with. This and the
links about image size it points to will help with that:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

Executive summary: If you have the original image files, make copies of them,
downsample them to 1024x768 for full-slide images, proportionally smaller if
they occupy less space on the slide and replace the ones that are there now with
the downsampled ones.


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