Paperless Office

[SteveL]

Well where do we start? You are going to have to do some
research on scanners, most scanners come with OCR (Optical
Character Recognition) it uses OCR to recognize characters
in a document and translate them into a Word document so
that you can edit the document if you need to.
In MS Paint you do not have the option of compression.
With the scanner software you would be able to do this it
is called the resolution the higher the bigger the file
size is going to be. If you only have a small (100-200
pages per month) you can purchase a single sheet scanner,
when you save the file the scanner software should
interact with Word 2003. If you have a large quantity of
scans to do then you might want to consider a larger scale
scanner which will run multiple sheets via a self feeding
tray. Once you decide on the scanner it would be a matter
in reading the manual.

Good Luck

 

[Guest]

Steve - thank you so much. For my purposes - I will not do any editing -
ever. My Brother 3100 MF printer/scanner does a good job of capturing the
document(s) as I am doing. I was surprised however that the file size for 8
pages for instance grew to 834kb's. I need to reduce that as much as
possible in some way - yet retain the readability/printing capabilities when
needed. Considering that my end-desire is to scan as many documents as
possible for hundreds of files, I wonder if I'm not asking for something
impossible. As I stated, I reviewed Paperport 9 ?? and it claims to do this
- but I already have Paperport Ver? and - I'm in the dark. Thanks again.
Niki

 

[JerryMouse]

Steve - thank you so much. For my purposes - I will not do any
editing - ever. My Brother 3100 MF printer/scanner does a good job
of capturing the document(s) as I am doing. I was surprised however
that the file size for 8 pages for instance grew to 834kb's. I need
to reduce that as much as possible in some way - yet retain the
readability/printing capabilities when needed. Considering that my
end-desire is to scan as many documents as possible for hundreds of
files, I wonder if I'm not asking for something impossible. As I
stated, I reviewed Paperport 9 ?? and it claims to do this - but I
already have Paperport Ver? and - I'm in the dark. Thanks again.
Niki

"SteveL" wrote:

Graphics are sometimes very hard to compress. For example, a blank square on
the paper that's 1 mil on a side still has to be represented by size, color,
location, etc. For example, if you scan the "pink" copy of an invoice, then
print it back, it'll have a "pink" background!

Test: You have XP; try ZIPping a GIF or JPG and you'll see what I mean.

Note: typicall documents have about 5% coverage - you're only interested in
the letters, not the white (or "pink") space.

So, use OCR translation to characters and compresses the result.

 

[Guest]

JerryMouse: Does WinXP have a "Zip" program? I have "zipped folders" that
hold "compressed" (same as zip?) files, but as I said - it didn't seem to
compress it hardly at all. The graphic might be the size of a social
security card - not much bigger. Finally, I can't believe that MS would not
have a way to accomplish this. I for one can't understand why everyone isn't
asking the same questions! Who wants to deal with all that paperwork - when
it "could" be available at a mouse click? Anyway I do appreciate any input
I get. Thank you.

 

[Rock]

JerryMouse: Does WinXP have a "Zip" program? I have "zipped folders" that

<snip>

Yes, XP has native support for zip files and folders.

How To Use Compressed (Zipped) Folders in Windows XP
http://support.microsoft.com/?id=306531