page break is automatically inserted when i insert a cross referen

[Guest]

each time i insert a cross-reference, no matter where i am on a page, word
automatiacally inserts a page break and move the cross reference to a new
page. what setting can i change to end this behavior?

 

[Suzanne S. Barnhill]

Most likely you have inserted a page break above the heading or caption
you're cross-referencing, and it has gotten inside the bookmark. This is
impossible to avoid if you press Enter or Ctrl+Enter at the beginning of a
bookmarked paragraph. Instead, press Enter at the end of the previous
paragraph. Delete the existing page break and either insert a new one
correctly or (better) format the paragraph as "Page break before."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Guest]

I have had a similar problem where the text jumps to a new page at the
beginning of each hyperlink reference to a table but without any visible page
break. I seem to have overcome the problem by working through the document
and removing all paragraph marks except those at the end of each paragraph.
This alone did not work so I re-inserted all cross-references (about 20) that
were causing a problem. I had previously done this without benefit but this
time it worked. The experience has emphasised the importance of the paragraph
mark and paragraph formatting.

 

[Stefan Blom]

As you insert a cross-reference to an item, Word encloses the item in
a hidden bookmark. If something is added to such a bookmark, the
cross-references to the item won't behave. Although deleting excess
paragraph marks may be an improvement, it won't solve the problem. The
reason is that anything inserted at the beginning of a bookmarked
paragraph will be included in the bookmark. You can easily see this by
experimenting with manual bookmarks (inserted via Insert>Bookmark), if
you enable their display on the View tab of Tools>Options.

Recreating cross-references won't delete the old bookmarks, either.
Instead, you get extra, unused bookmarks in your document. The proper,
but somewhat time-consuming, way to fix cross-references is to
"redefine" each bookmark so that it encloses the correct piece of
text.

For instructions on how to modify existing hidden bookmarks, see
the article at: http://sbarnhill.mvps.org/WordFAQs/CombineXrefs.htm.
(Note that the article focuses on restricting hidden bookmarks to
single caption numbers. Of course, you should redefine the bookmark so
that it points to the correct *paragraph* of text.)

And in the future, avoid adding things at the beginning of a
bookmarked paragraph. Instead, press ENTER at the end of the previous
paragraph.