outlook rules

[Raul]

i have set up a rule in Outlook 2007 to forward email to my blackberry when
it comes from an individual.

Does Outlook have to be opened in order for this to happen? i have Exchange
2003 and Outlook 2007 and will like this rule to execute when email arrives
in exchange even if outlook is not open.

Thanks for your help,
Raul Rego
NJPIES

 

[Vince Averello [MVP - Outlook]]

The rule should work if Outlook is closed since the Exchange Server should
do the work. Just make sure the rule shows as a server-side rule.

 

[Diane Poremsky [MVP]]

As an FYI - if it doesn't say client side, its server side.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Raul]

this is the rule I have that doesnt work:
From People or Distribution List
Apply this rule after the message arrives
from: email addresses
forward it to: email address {my blackberry addr}

I have gotten numerous email from people in the distribution list BUT none
were forwared to my blackberry email. I tested my blackberry email by
sending myself an email and it works fine. Thus, the problem resides with
the rule.

thanks, for any help you can provide
Raul Rego
NJPIES

 

[Milly Staples [MVP - Outlook]]

The rule will forward mail from the DL, not people IN the DL. If you receive mail from DivisionMail DL and Mary, John and Bob are all in this DivisionMail DL, you will not receive mail from the individuals Mary, John or Bob.

It is much better to use categories for contacts to be able to quickly and on the fly configure rules and other items to use the category rather than a DL. Create a category called "blackberry forwarding" and add that to the contacts you want forwarded to your blackberry. Then modify your rule to use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.

 

[Diane Poremsky [MVP]]

For this to work you need two rules - one that assigns the category based on
the sender and a second that forwards mail with that category.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

The rule will forward mail from the DL, not people IN the DL. If you
receive mail from DivisionMail DL and Mary, John and Bob are all in this
DivisionMail DL, you will not receive mail from the individuals Mary, John
or Bob.

It is much better to use categories for contacts to be able to quickly and
on the fly configure rules and other items to use the category rather than
a DL. Create a category called "blackberry forwarding" and add that to
the contacts you want forwarded to your blackberry. Then modify your rule
to use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.

 

[Raul]

Sorry but I dont understand. My rule is as follows:
1) apply this rule after email arrives from email addresses. All these
emails from outside NOT from the domain or my exchange.

2) Forward it to: my blackberry email addr which is also out of the domain.
Basically a POP email assigned to me when I got the blackberry with data
services.



The rule will forward mail from the DL, not people IN the DL. If you
receive mail from DivisionMail DL and Mary, John and Bob are all in this
DivisionMail DL, you will not receive mail from the individuals Mary, John
or Bob.

It is much better to use categories for contacts to be able to quickly and
on the fly configure rules and other items to use the category rather than a
DL. Create a category called "blackberry forwarding" and add that to the
contacts you want forwarded to your blackberry. Then modify your rule to
use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.