Outlook Mail Merge

[Sara]

Using Outlook 2003, Windows XP, I've been trying to do an email mail-merge. I
have followed all of the instructions, but I cannot get it to work. I have
followed the through the list on outlook, chosen an existing document and to
merge through email, but when I click OK, it opens a Word document. From
there, I am just lost.

 

[Russ Valentine [MVP-Outlook]]

This is a newsgroup. We cannot see what you are doing. We cannot read your
mind. We have no idea what instructions you followed nor where you are
getting lost. You must provide that information in clear detail to obtain
help in a newsgroup.

 

[Sara]

There's really no need for you to be rude or condescending. I've noticed you
talk down to everyone you reply to. All you have to do is simply tell me what
you need. Please don't reply to my posts again. For anyone else who reads
this, I followed the following instructions:

http://support.microsoft.com/kb/287561/en-us--Oliver

 

[Judy Gleeson \(MVP Outlook\)]

Before you start, close Word. (it can cause some odd glitches if you have it
open)

You're on the right track and when you follow those instructions and a new
Word doc opens.

Step 4 reworded for you...

In the Word doc. Type Hello

Now you need to find the Insert Merge Fields button. It's a tiny button to
the left of a big one that says Insert Word Field on it. Click it and a
window will open, scroll down to find the first name field and double click
it.

Your letter will now say Hello <first_name>

Keep repeating this process with each field unto you're done writing the
letter.

I suggest you now use the <ABC> button ( a little to the right of Insert
Merge Fields) and click 1 > forward arrow to scroll through the records and
see what you are merging to. Then keep going to the right on that toolbar
and click "merge to email" and then just OK. It will send.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
on my website.

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